ADMIN ASSISTANT

Whole seller looking for an office assistant.

Major Responsibilities/Activities

Telephone coverage, answer phones, take accurate messages, know team’s whereabouts at all times, handle urgent calls with appropriate judgment; back-up other lines, as needed in professional manner. Punctual.

Social media experience/Marketing experience/ Instagram etc.

Maintain filing system, correspondence, documents and files for team

Send and retrieve digital and inbound faxes

Open and distribute mail, sort and prioritize;

Excellent communication, writing, judgment, and problem-solving skills

Strong attention to detail as well as solid organization/time management skills

Must be an enthusiastic, positive team player who is willing to help out and who works well with colleagues

Able to work in a fast-paced environment and handle multiple tasks concurrently

Proficient in Quick Books, Microsoft Office applications, especially Outlook for email, calendar and contacts

Other applications helpful include Excel, PowerPoint, internet and research tools

Prepare invoices, reports, memos, letters, financial statements, and other documents

Financial Duties:

Expense reports

Processing payments

Billing

Purchasing