A/P Specialist & Admin Asst.

Maintain records of accounts payable, reconcile accounts payable with invoices, purchase orders, and expense reports, and issue payments on accounts.

Administrative duties

Collect, post, and file invoices.

Purchases and maintains office supplies.

Compiles and maintains credit applications for vendors.

Generate checks with supporting documentation for signing.

Manages all credit memos

Assists with clerical work in the accounting department.

Maintains vendor contact records.

Reconcile vendor statements to ensure that all invoices are accounted for.

Interacts with department heads regarding credit memos and invoice problems

Maintains equipment contact files and contracts with vendors

Completes other appropriate assignments made by the controller.

Reconciles Monthly Credit Card bill

Reconcile Department Heads' expense reports

Prepares Gift Certificates for charities.

Work with the IT company on computer issues

Prepare yearly Club Directories, By-Laws/Rules, and Regulations

Assist Members with various request

Proficiency in accounting software and MS Office (particularly Excel)

Excellent attention to detail and organizational skills.

Ability to manage multiple tasks and meet deadlines.

Strong communication skills and ability to work well in a team environment.

High school diploma or equivalent; Associate's degree in Accounting or related field preferred

This is in-person position, NO WORK REMOTE

Monday-Friday 9am-5pm