Administrative Secretary

Administrative Secretary

About the role:

The Administrative Secretary provides administrative and secretarial support for management by preparing correspondence/notes during board meetings, management/record taking, and maintain organizational policies/procedures.

Job Type: Temp to hire

Schedule: Mon-Fri 8am - 5:00pm, 30-minute unpaid lunch

Worksite location: Kunia

Payrate: $20/hr.

Key Responsibilities:

- Schedule board meetings for all related non-profit organizations:

- Prepare and distribute multiple board meeting agendas

- Record, prepare, distribute, and file multiple board meeting minutes

- Schedule all sub-committee and special meetings. Prepare and distribute agendas and meeting minutes.

- Answering phone calls, responding to emails, collecting & distributing mail, and organizing files

- File and organize historical company documents

- Type and proofread documents, reports, and correspondence

-Submit grant proposals for staff

- Support staff with meeting grant reporting deadlines

- Make travel arrangements (air, car, hotel)

- Ordering office supplies and coordinating adhoc meetings

- Provide administrative support to staff and various subsidiaries within the organization

- Greet and assist visitors in a professional and friendly manner

- Schedule appointments and manage calendars

- Handle sensitive and confidential information with discretion

Qualifications:

- High school diploma or equivalent

- 1 or more years directly related experience

- College education in a relevant business field

- Ability to work independently

- Administrative assistance experience

- Scheduling board meetings & preparing meeting agendas

- Record, prepare, distribute, and file board meeting minutes

TO APPLY: Text ADMIN SECRETARY to 808-533-9068 to receive a link to our online application and to speak to a recruiter.