█Part-Time Position Assistant Needed for Immediate Hire█
Looking for a flexible, part-time work-from-home position? We need an organized, detail-oriented assistant to help with simple tasks. This role offers flexible hours, making it perfect for someone looking to balance work with other commitments. No prior experience necessary – just a reliable internet connection and willingness to learn! Apply today and start making a difference.
Busy Home Health Agency with office in Studio City / Universal City seeking an experienced clerk / office worker / Receptionist for immediate hire. Duties include (but are not limited to): - Answering phone calls - Filing and copying - Entering notes and scanning documents into Home Health specific software (training will be provided) - Collecting and processing HR documents from field staff - Staffing caregivers for home health and hospice patients Billingual (Spanish) required. Full Time, 40 hours/week at $20-25 based on experience. Position is available for immediate hire. Our growing company is seeking a motivated and detail-oriented Office Assistant to join our dynamic team. If you like to challenge yourself and grow professionally, this is the place! Qualifications Valid CA Driver's License -No prior office experience required; on-the-job training will be provided! -Strong organizational skills and attention to detail -Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook) -Ability to work independently and as part of a team -Positive attitude and eagerness to learn Please forward your resume for consideration. Good luck! Established Apparel company is growing and has two job openings. Our company designs, manufactures and distributes graphic apparel clothing for sale to retailers across the United States. Our graphic designs include in-house art, as well as licensed graphics from rock, hip-hop, anime, movies and other genres! We are looking for two positions: First, we need a full time sample coordinator. This job entails oversite and coordination of sample production, both for customer approval, as well as to support sales and licensor approvals. Second, we are looking for a full-time production assistant to support our Production Manager in all aspects of garment production. This if for domestic and overseas production for a range of garment types. Dispatching, Coordinating and Accounting experience is a must!
Duties:
1. Ability to effectively prioritize work to ensure efficiency.
2. Follow up and follows through on all pending client inquiries on daily basis while tracking all activities on hand.
3. Respond to all lead inquiries via email, phone, and walk-ins.
4. Ability to negotiate and deal with outside contractors and vendors for the needs of the community.
5. Ability to handle communications with clients via meetings, calls and emails.
6. Oversee and coordinate all contracts, workorders and approving payments.
7. Follow up on renewal notices to ensure timeliness completion or update availability for non-renewals.
8. Able to set priorities, plan, organize and delegate effectively.
QUALIFICATIONS:
1. At least 3 years’ experience as administrative assistant and possess excellent customer service skills.
2. Strong written and verbal communication skills.
3. Ability to multitask and prioritize. Small bridal headpiece factory looking for a well rounded person to help with office work and light packing and shipping.
Must be detail oriented, self motivated, smart, computer savvy; Word, Excel. PowerPoint, Google Workspace, Adobe Acrobat, and familiar with basic troubleshooting techniques is essential to this position.
M-F 9:00 until 1:00.
Dependable and team player Front Desk Receptionist
Job duties include but are not limited to:
Open and close the office daily (hours 8:30am – 5:00pm)
Greet all employees and visitors with a friendly, professional and helpful demeanor.
Answer multiple phone lines and respond to caller’s request/questions or direct call to appropriate party
Processes outgoing mail
Performs Data entry into automated programs
Prepares correspondence for customers and clients.
Organize and tidy front office, conference room, kitchen and common areas
Support office staff as need with tasks such as filing, scanning, contacting clients etc.
Other duties and responsibilities as necessary
Qualified applicant will possess the following knowledge, skills and education:
High school diploma, vocational or some college courses a plus
Experience as a receptionist/administrative assistant a plus
Standard office principals and procedures
Knowledge of Microsoft Office (Excel, word etc.) a must
Basic knowledge of QuickBooks or willingness to learn
Knowledge of Google Chrome a must
Knowledge of social media a plus
Competency in the use of general office equipment (phones, computers, fax, printers)
Strong verbal and written communication skills
Please attach a cover letter and resume with wage requirements for consideration
Place ”THIG 1” in the subject line Dispatching, Coordinating and Accounting experience is a must!
Duties:
1. Ability to effectively prioritize work to ensure efficiency.
2. Follow up and follows through on all pending client inquiries on daily basis while tracking all activities on hand.
3. Respond to all lead inquiries via email, phone, and walk-ins.
4. Ability to negotiate and deal with outside contractors and vendors for the needs of the community.
5. Ability to handle communications with clients via meetings, calls and emails.
6. Oversee and coordinate all contracts, workorders and approving payments.
7. Follow up on renewal notices to ensure timeliness completion or update availability for non-renewals.
8. Able to set priorities, plan, organize and delegate effectively.
QUALIFICATIONS:
1. At least 3 years’ experience as administrative assistant and possess excellent customer service skills.
2. Strong written and verbal communication skills.
3. Ability to multitask and prioritize.
Please send your PDF format Resume and cover letter by replying to this ad Busy printing company is seeking a temporary office administrative assistant while we search for a permanent printing project manager. Our previous employee had a family emergency and needed to leave suddenly but we cannot leave this headcount vacant while we search for a permanent replacement. For full transparency, it is very unlikely this temporary replacement will become a permanent employee as long term we require a highly skilled individual with previous commercial printing and graphic design experience.
Duties will include, general office clerical work including receiving incoming mail, answering phones, sort and distribute correspondence and reports, gather/sorting documents, scanning, faxing, copying, collating legal files & performing other various office duties as assigned.
Qualifications
High School diploma or GED equivalent required
Knowledge of commercial copiers would be helpful
1+ years of experience performing moderately complex general office assignments
Basic office skills and computer literacy required
Excellent verbal and written communication skills
Detail-oriented with excellent organizational skills
Ability to multitask
Ability to work independently and with others
Dependable – Show up to work when agreed and ready to work!
Comfortable working in a very fast paced environment – days go by very quickly
We are looking for someone to start immediately.
Qualified individuals will be contacted via phone and the right person will start work very quickly.
Comfortable being a 1099 temporary contract employee.
Anticipate this opportunity to last 3-6 weeks. Sign company is looking for a responsible full time office assistant.
The duties include, but are not limited to:
Answering phone calls
Customer service
Processing documents (filling out application)
Provide administrative support to other departments when necessary
Take complete and accurate messages and relay them in a timely manner
Assist in maintaining file system and organization
QUALIFICATIONS
Bilingual (English and Chinese MUST)
Organize and detail oriented
Able to follow instruction
Willing to learn and accept new ideas
Excellent communication skills both by phone and in person. Professional demeanor
Self-motivated and able to work independently and interactively with executives and staff
Must be very organized yet flexible. Able to multitask in a fast-paced environment.
Excellent Computer skills: Excel, Word, Outlook, Quickbooks, Internet, check email
The ideal candidate will need excellent attendance, be dependable and reliable
This is a Full-Time position.
Please send your resume B&H Towing is seeking competent office staff at our Inglewood facility to help with the organization and running of the daily administrative operations of the company.
The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities:
organize office and assist associates in ways that optimized procedures
sort and distribute communications in a timely manner
create and update records ensuring accuracy and validity of information
monitor level of supplies and handle shortages
resolve office-related malfunctions and respond to requests or issues
coordinate with other divisions to ensure compliance with established policies
maintain trusting relationship with suppliers, customers, and co-workers
perform receptionist duties when needed
Requirements:
Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
working knowledge of office equipment
thorough understanding of office management skills
analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Hours
The base schedule is Monday- Friday from 8:00 am - 5p.m. Perform general office duties such as filing, organizing and maintaining records
Assist with accounts payable, payroll processing and basic bookkeeping using QuickBooks/Excel
Provide administrative support
Strong organizational and time management abilities
English/Spanish Bilingual is preferred but not necessary
Some Human Resource Experience a plus As an Operations Assistant, you will collaborate with the Operations Manager, Sales Managers, and other team members to facilitate efficient order processing and production scheduling. Your duties will include handling inbound and outbound calls, appointment setting, communicating with the sales representatives, managing sales order processing and forwarding, and occasionally communicating with customers via phone and email to clarify order and installation details. You will also be responsible for coordinating installation schedules and logistics. As the company grows, there may be opportunities for additional projects.
Requirements:
To qualify for this position, you must have reliable transportation and the ability to work from our facilities in City of Industry, CA. You should have at least 3 years of experience in administrative or operations supportive roles and strong experience with Windows computers, Intuit QuickBooks, Adobe Acrobat, Microsoft Office including Word, Outlook, & Excel. Effective communication skills and eligibility to work in the U.S. are also required.
Personal Qualities: We are seeking a self-organized individual who can work well in a team environment. You should be a creative problem solver and critical thinker who is open to moderate on-the-job learning and professional development. Attention to detail is crucial, as well as the ability to multitask and prioritize tasks based on the ebb and flow of operations. A friendly and personable phone demeanor, eagerness to grow professionally, and contribute to the development of a niche market are also essential. Ethical and hardworking individuals with a true heart for helping people are encouraged to apply, and Chinese fluency would be helpful but is not required.
To Apply: Please submit your resume via email. Applications without this item will not be considered. The shift for this position is 8:00 am – 5:00 pm, Monday-Friday. Full-time employees will be eligible for health insurance, paid holidays, and vacation benefits after 90 days. Business casual attire is appropriate for interviews. The starting rate for this position is $19+ per hour, or higher based on experience. Office Manager Assistant at a non-smoking facility must have a valid driver's license and be very good at customer relations, scheduling, filling, e-filling, organizing, computer skills, scheduling appointments, and QuickBooks. The position is in the tree service and landscape industry. THE PERSON MUST HAVE A MINIMUM OF 2 YEARS OF office management experience. Office Manager Assistant at a non-smoking facility must have a valid driver's license and be very good at customer relations, scheduling, filling, e-filling, organizing, computer skills, scheduling appointments, and QuickBooks. The position is in the tree service and landscape industry. THE PERSON MUST HAVE A MINIMUM OF 2 YEARS OF office management experience. Realson Tech (USA) Inc., located in Arcadia, CA, is formed by a group of dedicated, excellency-driven engineers and technical sales with 20 years of experience in aerospace fasteners, tools, hydraulic fittings & related products. Our ISO9001/AS9120 certified QA system guarantees our products & service! We offer in-depth engineering & trading services to aerospace customers incl. aircraft OEM's, aerospace manufacturers, research & development entities, airlines & MRO facilities.
We value highly the importance of each individual in our team, and treat the personal development of each employee as a key to our success. We are expanding and would like to hire for the following positions: Customer Service Representative/Office Assistant (1-2 persons)
Responsibilities: Inside sales handling RFQ/Quote/PO/Invoicing, communicating directly with customers, vendors, and overseas sales team. Need to be familiar with office software such as word and excel. Receiving & dispatching of purchased items. Bi-lingual Chinese Mandarin a plus. 中文读写优先 Prepares a variety of materials such as interoffice communications, correspondence, requisitions, forms, instructional materials, and reports.
Effectively uses word processing, database, and spreadsheet software applications in the course of assigned duties.
Arranges and schedules a variety of meetings; notifies participants, confirms dates, and schedules related to the assigned work to ensure proper tasks and activities occur as scheduled.
Orders materials and supplies; maintains records of purchase orders, invoices, inventories, and logs as they arrive.
Prepares reports from data compiled and records kept as they relate to the assigned work.
May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.
Receives, opens, and distributes incoming and outgoing mail; initiates and/or transmits inter-office memos/notices.
Establishes and maintains a variety of records, logs, and filing systems.
Receives, reviews, and verifies documents, records, and forms for accuracy, completeness, and conformance to applicable policies and procedures.
Coordinates assigned office functions and details with other departments as necessary.
Assists other support staff with assigned functions as needed.
Operates standard office equipment including a computer, fax machine, copier, printer, and other related office equipment.
Performs related duties as required.
Bilingual in Spanish is required.
Benefits available after 90 days: 401(k), Medical, Dental, Life Insurance.
Benefits available upon start of employment: Vacation and Sick Time. Ingenious Asset Group, Inc., is a boutique property management and real estate brokerage firm based in Encino and is seeking a full-time Real Estate Office Assistant with growth potential.
This position reports directly to the Broker/Company Owner and is a great opportunity for you to learn the ins-n-outs of property management and real estate sales, with great growth potential.
PRIOR EXPERIENCE IN PROPERTY MANAGEMENT AND REAL ESTATE SALES IS PREFERRED.
Responsibilities:
Complete general office duties such as opening and distributing mail, visiting the post office, visiting banks for deposits, tracking and ordering office supplies, and other miscellaneous office tasks
Record tenant receipts against monthly charges
Prepare and make bank deposits – remotely and/or at the branch (as necessary)
Review, and process payments of vendor invoices.
Enter invoices in QuickBooks.
Conduct weekly check runs
Assist in listing and marketing properties for sale
Help in conducting open houses or showings during the week, evenings, and weekends
Assist with property management and sales-related property inspections and take photographs
Help prepare and post tenant notices (rent increases, notices to enter, lease violations etc.)
Assist the managers in monitoring and enforcing rent collections
Assist the managers with apartment leasing needs: Rent surveys, advertise and showing apartments
Assist in communicating with tenants and solving issues on a timely basis, and documenting in Appfolio as needed
Assist with other property management responsibilities/tasks
Technical Skills
Computer literacy and knowledge of Microsoft
Appfolio experience preferred, but not required
Tech-savvy required with use of Google cloud platform and other technology
Professional and Other Requirements
Detail oriented and able to follow systems, policies and procedures.
Must be able to prioritize.
Must have an outgoing, energetic & positive attitude
Punctual & reliable
Technology-oriented, knowledge of computers
Self-motivated and able to work independently
Excellent communication skills
Must own a reliable car, have a clean driving record and provide proof of valid CA car insurance. Position requires driving to properties to post notices, collect rents, to show vacancies etc. Gas allowance is paid.
Bi-lingual (English-Spanish) preferred, but not required.
Compensation: Starting at $18.00 per hour, based on experience
Performance-based bonuses
50% paid medical, dental and vision insurance
Company matching 401K
Paid vacation time, sick time, and company holidays
Paid cell phone
Employment is contingent on a credit and background check. A drug test may be administered. About Us: We are a fast-paced and growing commercial real estate team specializing in property transactions, leasing, and client relations. We're looking for a motivated and organized Licensed Real Estate Assistant to help streamline our administrative and operational functions. If you're a people person who enjoys working in a professional, team-oriented environment, this could be the perfect opportunity for you!
Key Responsibilities:
- Provide administrative support including scheduling appointments, managing calendars, and coordinating property tours.
- Assist with commercial real estate transactions, contracts, and paperwork.
- Communicate professionally with clients and handle inquiries promptly.
- Maintain and organize files and records for property listings, leases, and other documentation.
- Collaborate with the team on marketing, social media, and event coordination for commercial properties.
- Coordinate property inspections, photography, and other related activities.
- Support daily operations to ensure efficiency across all aspects of the business.
Qualifications:
- Active CA real estate license (required).
- Experience in commercial real estate is a plus but not required.
- Strong organizational skills with high attention to detail.
- Excellent communication skills, both verbal and written.
- Proficient with technology and real estate management software.
- Reliable transportation is a must.
- Positive, professional attitude with the ability to work well with clients and team members.
Part-Time or Full-Time (flexible options)
Compensation: Paid Hourly (Competitive, based on experience and hours worked) + Bonuses
How to Apply: Please respond to this post with your resume and a brief cover letter outlining your experience and why you’d be a great fit for our team. We look forward to hearing from you! Another Source’s client, University of California, Los Angeles, is recruiting an Executive Assistant to join their Office of Legal Affairs in Los Angeles, California. This position will be hybrid, working 2-3 days remotely.
Here’s a little about the UCLA and the position they are recruiting for:
As a public research university, our mission is the creation, dissemination, preservation and application of knowledge for the betterment of our global society. UCLA combines the close-knit learning environment of a spirited public school with the endless opportunities of a world-class city. Located in beautiful Westwood, minutes from Hollywood and the downtown city center of Los Angeles, the university offers everything you need to reach your full potential.
The UCLA Office of Legal Affairs serves as the in-house legal office for the UCLA campus, including its professional schools. The Campus Counsel attorneys provide counsel and legal advice to officers, deans, faculty, and schools and departments of the University requiring legal assistance, and provide coordination and liaison between the campus, the UC Legal Office of the General Counsel in Oakland, and outside counsel engaged on behalf of the University. A high-level summary of the job duties includes:
Independently coordinating a heavy flow of incoming and outgoing communications, meetings (in-person and remote) managing the Vice Chancellor's complex calendar and travel schedule;
Managing aspects of the Office of Legal Affairs' calendar (events, meetings among team members, time off, and the like);
Tracking and coordinating action items and assignments among members of the Office of Legal Affairs and other parts of campus;
Assisting with administrative planning, office management, communications, analysis, and writing messages and reports; and
Handling ongoing and recurring projects, initiating and completing them as appropriate;
Compiling confidential briefing materials to assist the Vice Chancellor with meetings and presentations.
How you can expect your time to be spent:
50%- Management of the Office of the Vice-Chancellor
35%- Process Management and Administrative Analysis
10%- Financial Management Budgetary and Fiscal Responsibilities
5%- Office of General Counsel Liaison
What we would like to see from you:
Bachelor’s Degree; preferred
Strong and demonstrated verbal and written communication and interpersonal skills to work effectively in a sensitive and highly confidential executive environment.
Demonstrated high level skill in managing complex and changing calendars and schedules. Skill in revising and prioritizing executive activity to meet urgent requests and shifting priorities.
Strong ability to prepare and proof correspondence and reports (including in Microsoft Word and Excel), to review communications in a critical and analytical manner, and respond appropriately and to plan and manage events.
Demonstrated, extensive skill in developing and managing paper and electronic systems for communication, tracking and reporting in an environment that demands a high degree of confidentiality, accuracy and timeliness. Ability to systemize information and material that is readily retrievable.
High-level skill in executive travel and expense management. Skill in using University electronic systems for travel arrangement, reporting and reimbursement.
Strong organizational, planning and logistical management skills for an executive environment, including the ability to anticipate needs and appropriate outcomes.
Skill in using presentation software, including PowerPoint.
Strong organizational skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions.
Demonstrated sound judgment and ability to work independently and set priorities and maintain them while coping with fluctuating workload and completing requirements.
Strong interpersonal skills and demonstrated ability to build cooperative, effective relationships with campus administration and academic, community, and government leadership. Ability to interact diplomatically with and provide smooth interface among persons from a variety of social, cultural and economic backgrounds in a high volume, continuous public contact setting to create and increase positive attitudes.
Skill in handling privileged and sensitive information and situations with discretion and maintaining confidentiality.
Ability to interact diplomatically with, and provide smooth interface among persons from a variety of social, cultural and economic backgrounds in a high volume, continuous public contact setting to create and increase positive attitudes.
Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. We are seeking a dedicated and professional Personal Assistant to provide comprehensive support in both personal and professional matters. This role involves managing a dynamic schedule, handling various administrative tasks, and traveling frequently. The ideal candidate is highly organized, adaptable, and looking for a long-term position with opportunities for growth.
WHEN APPLYING, PLEASE SEND YOUR LINKEDIN LINK &/OR SOCIAL PAGES
Key Responsibilities:
- Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel arrangements.
- Accompany and assist during meetings, taking notes, and ensuring follow-up on action items.
- Handle a variety of administrative tasks such as filing, paperwork, and correspondence.
- Travel frequently, both domestically and internationally, to provide on-site support.
- Assist in managing personal errands and tasks to ensure smooth daily operations.
- Liaise with clients, partners, and other stakeholders in a professional manner.
- Provide support during special projects and events, ensuring everything runs smoothly.
- Maintain confidentiality and handle sensitive information with discretion.
Qualifications:
- Excellent organizational and time management skills.
- Strong attention to detail and ability to multitask.
- Willingness to travel frequently and adapt to a dynamic work environment.
- Strong communication skills, both written and verbal.
- Discretion and trustworthiness in handling confidential information.
- Ability to work independently and anticipate needs.
Benefits:
- Competitive salary with opportunities for bonuses.
- Travel opportunities and the chance to work in diverse environments.
- Room for growth within the role, with potential for expanded responsibilities and leadership opportunities. We provide the most accurate, comprehensive, and efficient pest management services for both residential and commercial customers. This position is ideal for the candidate that wants to be a part of a solid company providing valuable services to our customers. We are currently looking for an experienced bilingual Administrative Assistant to join our team.
SUMMARY OF THE ROLE
The Administrative Assistant plays a key support role for the operations of Del Rio Pest Control, Inc. They provide support making the team more efficient and effective, ensure the office runs smoothly as well as create a positive and team oriented culture. The Administrative Assistant reports to the CEO and provides day-to-day, front-line administrative support and customer service.
RESPONSIBILITIES
The following responsibilities are not limited to:
Heavy phone answering
Provide customer service by sending emails, answering questions and responding to general requests both internally and externally
Accurately takes customers information and create data.
Organize and manage pending and recurring tasks and projects
Respond to customer inquiries, resolve complaints with care and maintain documentation
Processing / data entry of termite reports and notice of completions in a timely manner
Schedule appointments with homeowners, agents, fumigation company and subcontractors
Organize information using discretion and judgment when to involve others in the decision-making process
Collections - Help manage all outstanding balances by placing a high volume of phone calls to assigned delinquent accounts, if necessary file property liens with County recorder
Maintains log of all calls requiring further action.
Managing technician paper work (may include detail inspection of invoices, proposals, service agreements and any other documentation)
Performs a variety of routine clerical tasks (may include processing of incoming and outgoing mail, sending and delivering FAX messages, local treatments. etc.)
Assures office is clean and orderly.
Make outbound calls to customers to verify satisfaction
Retrieves messages from general voice mail every morning and/or throughout the day and returns calls within 24 hours.
Other related duties as assigned
QUALIFICATIONS
Minimum of 4 years Administrative/Customer Service experience
Strong customer service skills
Professional demeanor and quick learner
Proficient in MS Office (Outlook, Word and Excel)
Proficient in Adobe Professional and DocuSign
Attention to detail and accuracy
Ability to work independently with a strong sense of initiative and urgency to meet deadlines
Strong organizational and personal communication skills
Able to manage and execute multiple projects
Work well under pressure and be reliable
Geographically familiar with Southern CA
Bilingual English / Spanish is a plus
Termite, fumigation and/or real estate experience is a plus
DEL RIO PROUDLY OFFERS
Medical, Dental, Vision Coverage and 401k
COMPENSATION
Commensurate with experience
This is a demanding full-time position; hours of work: Monday - Friday 8:30am - 5:00pm with occasional overtime on Saturdays. Are you highly organized, tech-savvy, and ready to thrive in a fast-paced, evolving environment? We are an innovative tech company in need of a dynamic Executive Assistant to support our team. This position is based in-person at our Hollywood Studio Office and offers both part-time and full-time opportunities.
Key Responsibilities:
Provide administrative support to our team, including scheduling, email management, and meeting coordination
Assist with project management, tracking deadlines, and organizing digital files
Conduct basic research and compile reports related to Website Design, SEO and Digital Marketing
Communicate with internal teams and external partners to ensure smooth workflow
Assist in general office management tasks as needed
Requirements:
Previous experience as an Executive Assistant or similar administrative role
Excellent organizational and multitasking skills
Strong written and verbal communication abilities
Proficiency with Google Workspace, Microsoft Office, and task management tools
Interest in Website Design, SEO, Digital Marketing, and Technology
Ability to work In-Person at our Hollywood Studio Office
Perks:
Flexible part-time or full-time schedule
Opportunity to grow within an exciting, tech-driven company
Collaborative and creative work environment
Increase in pay after a 90 day preformance review.
If you’re detail-oriented, proactive, and excited to support a cutting-edge team, we want to hear from you! Apply today to join our team and be part of our growth in the ever-evolving tech industry. We have an immediate need for a detail-oriented and organized Office Assistant to support our law office. The ideal candidate will possess exceptional organizational abilities, great communication skills, a proactive attitude, the ability to multitask, an unwavering commitment to accomplishing tasks efficiently, and the ability to thrive in a small team environment.
This is a full-time position. Schedule is Monday through Friday, 9am-6pm, in our Beverly Hills office. This is not a remote position and has no potential of being remote in the future. Prior law office experience is preferred, but not required.
Key Responsibilities:
Answer and direct phone calls, emails, and inquiries
Schedule and coordinate meetings and appointments
Manage emails and maintain calendars
Receiving and sending emails, as well as faxes
Communicating with clients
Providing support to office staff and assisting with various clerical tasks as needed
Opening and closing client files
Maintaining organized filing system and organizing new documents
Ability to maintain confidentiality and handle sensitive information
Preparation of correspondence, memos and legal documents
Ability to multitask and prioritize tasks effectively
Manage and maintain office supplies and equipment
Qualifications:
Must be available for immediate hire and prefer a candidate who lives within the surrounding area
Previous administrative experience, preferably in the law industry
Proficient in Microsoft Office: Outlook, Word & Excel
Excellent organizational and time management skills
Strong written and verbal communication abilities
Ability to work independently and as part of a team
Attention to detail and accuracy in handling tasks
Benefits:
$18/per hour
5 days of PTO
7 paid holidays per year
We do not offer medical or dental coverage
How to Apply:
Interested candidates are invited to submit their resume and cover letter via email with the subject line "Office Administrative Assistant Application – [Your Name]". Applications without this subject line will not be viewed. Applicants will be reviewed on a rolling basis until the position is filled. This is a job for experienced people only and nothing less.
We are looking for a talented individual with three years of minimum E-commerce experience (eBay, Amazon, Walmart, Shopify, etc.) to help us sell multiple car audio, pro audio, and DJ equipment via e-commerce platforms.
This is a job for experienced people only and nothing less.
This opportunity is for a full-time and part-time position.
Monday -Friday
9:00 AM - 6:00 PM
Saturday
9:00 AM - 5:00 PM
If you feel you are fit, please send us your resume. Property management firm is now hiring for admin assistant to join team. This position is full time and will be working out of the corporate office. An overview of position is below.
Duties:
- General administrative duties such as scanning, copying, printing, filing, preparation of meetings, etc.
- Answer phone calls and emails; handle incoming and outgoing communications
- Manage agendas/travel arrangements/appointments etc. for colleagues
- Maintain accurate records of documents received and sent out, file documents (hard and soft copies)
- Be the liaison between team members and outside vendors/clients
- Consistently follow up on projects, tasks, or deadlines, as needed
- Perform other functions as may be required by the job or as directed by management
Requirements:
- GED or High School Diploma and at least 2 years of college
- Computer skills/knowledge- MS Office Suite and Adobe Acrobat
- Ability to type 45 WPM
- Organized and detail oriented in their day to day tasks
- Outstanding communication skills (both written and verbal)
- Ability to work on various project and think outside the box
- Provide solutions/options to things they see can be improved
- Bi-lingual in Spanish is a plus
Schedule:
- Able to work M-F, 8:00 am to 5:00 pm; schedule may be subject to change.
- Some weekend and holiday availability required.
- Must work out of the office, this is NOT a remote or hybrid position.
Compensation:
- $18.00 - $22.00 per hour, depending on experience
- Medical, dental, vision and life insurance We are seeking an experienced and detail-oriented Administrative Assistant to join our team October 1st. The ideal candidate must have strong organizational skills, excellent attention to detail, and the ability to work independently.
Responsibilities:
-Manage and coordinate scheduling, including meetings, appointments, and travel arrangements.
- Accompany and assist during meetings, taking notes, and ensuring follow-up on action items.
- Handle a variety of administrative tasks such as correspondence.
- Assist in managing personal errands and tasks to ensure smooth daily operations.
- Liaise with clients, partners, and other stakeholders in a professional manner.
- Provide support during special projects and events, ensuring everything runs smoothly.
- Maintain confidentiality and handle sensitive information with discretion.
Requirements:
- Proven experience as an Administrative Assistant or in a similar role.
- Strong attention to detail and organizational skills.
- Ability to work independently and meet deadlines.
- Excellent written and verbal communication skills.
- Proficient in using Canva and Microsoft Office Suite. I’m looking for a reliable and detail-oriented personal assistant who enjoys organizing and is located within 1-2 miles of West Hollywood. This is an in-person position for a few hours a week, with flexible scheduling. Responsibilities: - Schedule personal appointments - Plan events like birthdays and gatherings - Book travel arrangements - Manage and organize email inbox - Coordinate personal and office schedules - Run errands such as returns, shopping, and trips to the Post Office - Sort and manage mail - Assist with packing/unpacking after travel - Help with household organizing and light cleaning Requirements: - Must live within 1-2 miles of West Hollywood - Strong organizational skills and attention to detail - Ability to multitask and manage time efficiently - Great communication skills - Able to handle errands and tasks promptly - Application and background check required Compensation: - Paid via cash or Venmo If you're local, organized, and looking for flexible part-time work, please apply. Background check will be conducted as part of the hiring process. Job description OPPORTUNITY: Tax firm in the process of expansion has exciting opportunity for an experienced, detailed-oriented, self-starter full charge Payroll Assistant. This is a great opportunity to join a local firm that is growing and has a wide variety of clients. POSITION: Bilingual Payroll Assistant (Full Time) wanted for local firm to manage Payroll business accounts with an emphasis on GREAT customer service. Candidate will be speaking directly to clients on a daily basis and 95% over the phone. QUALIFICATIONS: Payroll knowledge is a Must Excellent Customer Service Skills. Must have minimum 3+ years' experience as Data Entry Bilingual (Spanish) is a Must Alpha/Numeric Keyboard Skills. Works well under pressure and has the ability to multi-task. Ability to work at a fast pace while ensuring accuracy. Candidates ability to read, write, and speak Spanish fluently is required. Our professional well-established Medico-legal Group is seeking a Live-Support Assistant to travel to locations to assist physicians in completing medical/legal evaluations throughout California. Useful work experience/qualifications preferably would include direct experience in the medical field as office personnel and/or in the field of Workers Compensation; however, is not required. This is a part-time independent contractor position only. The perfect candidate will be able to commute to appointments as scheduled to various locations throughout the area and needs to be flexible in terms of scheduling. Our physicians work as QMEs (Qualified Medical Examiners) performing Workers Compensation Evaluations. Examiners travel between each office, evaluating applicants who may have medical injuries resulting from their accidents at work or other events. The contractor will be working alongside the physician during these in-office evaluations. In essence, we need a strong, take-initiative individual to "run the office" by administrating the appointment. Strong communication skills are absolutely essential for this position. Essential requirements include: 1) Timeliness – always arriving on time which is 15 minutes prior to the first scheduled evaluation 2) Professional attitude – always being professional and also maintaining a pleasant demeanor throughout the day 3) Communication – always communication between the applicant, the doctor and the main Expedient office at all times through email, phone and/or text 4) Administering required documents to the applicants and Scanning them back to the main Expedient office no later than the next business day 5) Ability to handle and troubleshoot issues that could potentially arrive (i.e. need of a translator, office schedule issues, tardy physician, etc…) 6) Confidentiality – maintaining discretion at all times and staying within in the HIPAA guidelines Fast paced workers' compensation law office looking for bi-lingual (español) for legal assistant / receptionist. Experience is nice, but will train the right person. Great people skills and a willingness to learn are important skills that you have. Pay based on experience. We offer health insurance. We are seeking a highly organized, multitasking superstar assistant to join our team. The ideal candidate will manage social media accounts, handle all general assistant duties, make travel arrangements, book hotels and reservations, and provide support around the office. You will answer phones, manage schedules, and take care of various tasks as needed. We need someone who is proactive, detail-oriented, and able to juggle multiple responsibilities with ease. If you are resourceful, quick on your feet, and thrive in a fast-paced environment, this position is perfect for you! We are looking for a responsible Administrative Assistant/Office Assistant to perform a variety of administrative and clerical tasks. This is a fast-paced environment and your ability to multitask is very important. The ideal candidate should have an excellent oral and written communication skills, team player, well organized and must be detail-oriented multitasker. You must be able to prioritize and take direction well. Experience working in TITLE COMPANY or ESCROW or MORTGAGE COMPANY preferred! Job responsibilities: Answers phone Create contracts Communicate and coordinate with Escrow, Title Company, Sellers, Buyers, Agents & Tenants Create new files for new clients Manage list of open & closed escrow Handles and coordinate appointments for property showings, inspections and contractors Occasionally open doors to show properties to clients Help out process mail outs Help out updating/editing farms and database Handles contacts from database Help out with various small or large projects Run errands occasionally (business & personal) Help out with 2 small dogs occasionally Skills: Proven experience as an administrative assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and scanners Proficiency in MS Office & MS Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Strong organizational skills with the ability to multi-task Must be able to type at least 60wmp This is a FULL TIME position. Office hours from 9:00 am-5:30 pm. $23.00 per hour and paid every week. Paid vacation and Medical benefits up to $300. Mileage will be reimbursed based on the current rate if you use your car to do a task outside the office. MUST HAVE A CAR AND VALID DRIVER'S LICENSE and WILLING TO TRAVEL Looking for an administrative/personal assistant to help run the non profit and support the founder. Skills needed: To be able to work in a private home with discretion and loyalty, to be consistent and dedicated, hard working and have a positive attitude. Love of animals helpful ♥️ Duties include: Answering emails, working on website, assisting with social media, helping with fundraising, running the home, dealing with donors and sponsors, shipping and ordering merchandise, and more. Preferably a full time position. Starting at $30 an hour. Some remote work a possibility. Valencia Lumber is a distributor of lumber, plywood and hardware products to high-end cabinet and furniture makers and contractors. We are looking for a bookkeeping/admin assistant. The successful candidate for this job will be energetic, self-motivating and capable of handling multiple tasks. Responsibilities: - Assist A/R Credit Manager with customer phone calls, emails and collection paperwork. - Scanning of daily sales invoices and filing accordingly. - General data entry in accounting software. - General office administrative duties. Qualifications: - Previous experience in accounting- Accounts Receivable preferred - Proficient in Microsoft Office – especially Excel and Outlook - Experience with automated accounting/ERP systems (Sage, NetSuite, etc) a plus - Strong communication and organizational skills, with high attention to detail - General office equipment exposure 30-40 hours per week, depending on workload Pay Range: $25-$28 per hour, depending on experience We offer a competitive compensation package that includes health insurance, paid vacation, paid holidays, and a very generous 401k/Profit Sharing Plan. There is a reason that most of our staff have been with us for 10+ years! It is the policy of Valencia Lumber not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, veteran status or any other category protected by state or federal law. Must have knowledge logistics management (import/export)
Maintaining and tracking the stock level.
Communicating to the suppliers overseas to make sure goods are on time.
Sending samples to the customers
Identify and assess customers' needs to achieve satisfaction
Keep records of customer interactions, process customer accounts and file documents.
Cleaning and organizing the work place.
Preferably can speak tagalog.
Must have a legal paper to work. Action Duct Cleaning has been in business since 1978. We are a fast-paced, high-volume, growing company with an outstanding reputation, positive work environment, and enthusiastic staff.
We need a high-energy Sales Assistant to help our busy field salespeople with sales support. Main job duties include outbound calling, handling of inbound sales requests, and lead generation. Some selling and commissions included.
Compensation package: Est: $47K/yr. (18/hr. + Bonus/Comm) + Benefits
Benefits include:
Vacation, starting after one year with increasing benefits over time
Healthcare Plan: The Company covers approximately half the cost if an employee takes part
Sick leave
Holidays – seven days a year, after being with the Company for 90 days
Bereavement pay
Pregnancy Disability Leave
401K Plan allowing employees to invest in a retirement plan. The company may, at its discretion, add additional amounts.
Skills/ Qualifications:
-Call center experience preferred
-Outstanding computer and phone research skills for finding new opportunities, contacts, leads, etc.
-Multi-tasking
-Problem solving
-Strong written and verbal literacy
-Outgoing personality who loves to talk to people
-Team player/ Collaborator
Job Description/List of Duties:
-Customer Service
-Making outbound calls to new & existing customers
-Soliciting Business
-Business Development
-Qualifying Customers
-Prospecting
-Phone Sales
-Upselling services
-Client Communication
-Follow up calls/ emails
-Managing in field Salespeople/ staff calendars
-Appointment Setting
-Sending Emails
-Data entry
-Sales Support
-Closing Deals
-Contract coordination/ review
-Maintaining Goals and targets
-Updating Proposals
-Creating Reports
-Answering inbound calls
-Directing calls to office staff or other Franchise offices
-Attending Expos/ Trade Shows
-Familiar with word & excel
-Lead Generation
Must also agree with our Company Values of:
1. Improving the quality of life around us.
2. Passion to do better.
3. Remarkable service.
4. Commitment to honesty.
5. Selfless teamwork.Job position entails legal case and administrative support work. Specific job position duties include- preparing declarations, forms and filings; translation of documents between English and Spanish; daily communication with clients; backup on office phones; organization of office files. Occasional work outside the office may include appearing as an interpreter at immigration interviews. Must be bilingual with fluency in Spanish, have strong writing skills in both languages, exhibit high attention to detail, computer skills, excellent time management skills, openness to new technology, and must work well with others.
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