Permit Coordinator Assistant

We are seeking a highly motivated Permit Coordinator Assistant to join our team. We maintain a fast paced, team oriented environment, and therefore, candidates should be able to work efficiently in this type of setting. You will perform administrative and permitting functions in order to drive company success.

Responsibilities:

Draft correspondences and other formal documents

Plan and schedule appointments and events

Answer inbound telephone calls

Develop and implement organized filing systems

Perform all other office tasks

Processing through building departments

Performs intake and processing of permit application, plans and supporting documentation for permitting required by the Building Departments

Assists customer in obtaining the correct number of applications based on the scope of work presented

Calculates and processes permit application deposits, payments and related fees associated with the permitting process

Prepares plans for routing to various disciplines specific to permit type

Files and routes permit plan reviews

Qualifications:

Speak both English and Spanish fluently

Previous experience in office administration or other related fields

Ability to prioritize and multitask

Excellent written and verbal communication skills

Strong attention to detail

Strong organizational skills

Maintains office efficiency by planning and implementing protocols.

Answer telephones and transfer to appropriate staff members.

Meet & Greet all visitors and clients.

Perform general clerical duties to include; but not limited to: photocopying, scanning, faxing, mailing and filing.

Support staff in assigned project based work.

Assist management

Contributes to team effort by accomplishing related results as needed.