Housing Assistance Payment Contract Specialist / Housing Program/Policy Spec

Working Title: Housing Assistance Payment (HAP) Contract SpecialistJob Class: Housing Program/Policy SpecialistAgency: Housing Finance Agency

Job ID : 80749

Location : St. Paul

Telework Eligible : Yes, with intermittent trips to the office and other work locations. Teleworking employees are required to live in Minnesota or in a state bordering Minnesota.

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 10/04/2024

Closing Date : 10/14/2024

Hiring Agency/Seniority Unit : Housing Finance Agency / Housing Finance-MAPE

Division/Unit : Multi Fam-Hap-Tracs

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $35.43 - $52.53 / hourly; $73,977 - $109,682 / annually

Classified Status : Classified

Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Housing Assistance Payment (HAP) Contract Specialist who will manage a portfolio of federally subsidized multifamily properties, under the Performance Based Contract Administration (PBCA) Annual Contributions Contract (ACC). The HAP Specialist position is the subject matter expert in all aspects of funding and contract renewals and other HAP related subjects. They are responsible for providing historical and technical knowledge to teammates, and they are at the forefront of engaging, collaborating and problem solving with department leadership, the Department of Housing and Urban Development (HUD) staff and Agency customers for the complex details of HAP contracts. The HAP Specialist will monitor staff assignments through performance of monthly quality control of contractual obligations as set forth in the Agency’s ACC with HUD.Essential Job Duties:

Serve as subject matter expert for HAP related specialties.

Oversee and maintain policy and procedure development that support the HAP team processes and participate in continuous improvement activities.

Oversee development of topic specific training for all team members.

Provide support and mentorship to the members of the HAP team.

Lead trainer and work-group facilitator.

Analyze policy implications of HUD regulations changes received through HUD Final Rules, Notices, Memorandums and identify effects on team tasks. Develop procedures and an implementation plan for subsequent changes.

Maintain record management system for policy and procedure changes.

Manage and coordinate HAP related projects by working with internal teams, BTS, HUD and other PBCA’s.

Oversee that team output effectively meets performance standards specified in the Agency’s ACC and that work is completed as efficiently as possible.

Manage a reduced portfolio of properties and perform contract renewal duties in accordance with the requirements of the PBCA ACC.

Minimum QualificationsTo be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

4 years of experience applying the regulations of the Section 8 Renewal Policy Guide and with the Housing Assistance Payments (HAP) Contract renewal and funding process .

A bachelor’s degree in business, finance, accounting, housing, public policy or community development may substitute for 12 months of experience – or - a master’s degree in these fields may substitute for eighteen (18) months of experience.

Knowledge of the Performance Based Contract Administration (PBCA) Annual Contributions Contract (ACC) and the specific task related requirements and deadlines that apply to contract and funding renewal processing.

Ability to communicate with HUD, owners, management agents, co-workers, external and internal partners, and Agency leadership to exchange ideas and information clearly, constructively, and appropriately.

Initiative sufficient to manage timelines, research ideas, recommend options to resolve issues, and implement solutions to maintain compliance with the Agency’s ACC and earn maximum fees.

Leadership experience as demonstrated by leading a team, project, or program; or experience training, coaching or mentoring staff.

Preferred Qualifications

Ability to speak in public to small or large groups.

Ability to recognize and resolve conflicts and work with internal and external staff to provide a positive work environment, diffuse and retain control of volatile situations, build relationships, and resolve problems without sacrificing the State's interests and the image of the Agency with the public.

Skilled in establishing and maintaining effective working relationships with partners.

Ability to effectively communicate issues and concepts of moderate complexity to a variety of audiences.

Skilled in leading strategically, delegating tasks, and motivating team members to meet deadlines.

Physical RequirementsRequires moving office items such as file folders and small office tools.Additional RequirementsThis position requires successful completion of the following:

Reference Checks.

Job related background checks.

Conflict of Interest Disclosure.

AN EQUAL OPPORTUNITY EMPLOYERMinnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.