Administrative Support Manager

APPLICATION INSTRUCTIONS:

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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/ApplicationProcessforExternalApplicationsNon-PennStateEmployees.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:The Department of Veterinary and Biomedical Sciences in the College of Agricultural Sciences (https://agsci.psu.edu) is seeking applications for an Administrative Support Manager position to oversee and manage the operations of the unit with management, fiscal responsibility and proxy responsibility for the Department Head. Additional responsibilities include, budget management, human resources management, facilities and information technology coordination, strategic planning, and process assessment and improvement. Knowledge and understanding of university policies and procedures is required to manage the day-to-day activities and incorporate excellence, professionalism, diversity and customer service into the work environment. Primary responsibilities include but are not limited to:

Assist Department Head with preparing various reports and confidential documents.

Manage and oversee promotion and tenure process.

Manage and oversee administration of budgets.

Review and approval of all financial transactions.

Management of grants and contracts including labor distribution planning and implementation.

Manage and oversee graduate student assistantships and grants-in-aid.

Manage and oversee processing of visa sponsorships.

Manage faculty Ag Experiment Station federal projects and yearly annual reporting process.

Coordinate academic and non-academic personnel actions with College’s Human Resources Office including all limited term appointments.

Maintain academic/administrative policies and deadlines.

Oversee stewardship and associated activities of departmental endowments and gifts.

Help to coordinate and maintain electronic calendar for the Department Head.

Supervise and manage 5 department administrative support staff members including interviewing, hiring and training. Provide leadership and foster professional development, with emphasis on creating a positive, inclusive and diverse work environment.

Maintain confidentiality in all aspects of departmental affairs.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manage during the interview process.Education and Experience: Minimum requirements for this position include an associate’s degree or higher plus 10 or more years of relevant experience, including 3+ years of supervisory experience, or an equivalent combination of education and experience. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit with the ability to mentor in order to incorporate professional development and professionalism into the work environment. Supervisory experience is required. Experience and proficiency in SIMBA, SAP Concur, Microsoft Office Suite (Outlook, Word, Excel, SharePoint/One Drive), Zoom and Filemaker, is preferred.The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in   all of   its forms.   We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.   The salary range for this position, including all possible grades is:$56,200.00 - $81,500.00Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law PosterAffirmative Action (https://policy.psu.edu/policies/hr11) Penn State PoliciesCopyright Information (https://www.psu.edu/copyright-information) HotlinesUniversity Park, PA