FS Administrative Assistant

FS Administrative Assistant

About the role:

The administrative assistant will be working with the kitchen staff and primarily responsible for working with customers, vendors and in-house personnel to create production records, and retrieves, consolidates, inputs and disperses the required daily transactions. Completes data entry, maintains accurate daily, contract and audit records, and provides excellent customer service, including coordinating catering bookings.

Job Type: Full Time; Temp to hire

Pay: $17.60/hourPAID WEEKLY

Location: Honolulu

Schedule: Monday to Friday 6:00am to 2:00pm (May be required to work outside of normal business hours: weekends and holidays to meet operational needs and contract requirements)

Parking: Not available (can purchase monthly parking $60/mon.)

ESSENTIAL DUTIES & RESPONSIBLITIES:

Answers phone calls and provides information and assistance to all levels of staff, clients, and to external consumers. Provides excellent customer service.

Handles correspondence and communication.

Prepares and distributes delivery information to drivers. Works closely with drivers to resolve issues that may arise. Gathers and organizes documentation received from drivers.

Responds to all catering inquiries on a timely basis providing excellent customer service. Works with the Kitchen Manager to ensure all orders can be fulfilled as requested.

Disseminates the daily and monthly menus.

Works with customers to gather meal counts and special dietary needs.

Prepares daily production records and distributes meal information to the Kitchen.

Prepares, distributes and enters all information required on sales to customers. Generates the invoice on catering orders.

Assists in tracking and monitoring contract requirements.

Closes the POS system daily and reconciles daily transaction for Finance.

Prepares and submits invoices to Finance.

Directly works with customers (contracted and non-contracted) directly.

Works with Marketing on sales and customer service issues.

Other Duties:

Follows all safety procedures and practices, and that safeguards and proper safety gear, such as gloves, and hairnets are used when appropriate.

Follows established work rules, standards of conduct, policies, procedures, and practices.

Performs other related business duties as assigned.

Completes training as mandated by organizational policy.

Demonstrates the ability to work with confidential information and comply with established

policies, procedures, and practices.

MINIMUM QUALIFICATIONS:

Education: High School or Certificate of Completion or equivalent

Experience: Minimum two to three years in related work

Clearance/Certification: 1) TB clearance, 2) Criminal background check, 3) Pre-employment drug testing, 4) Child Protective Services/Adult Protective check.

TO APPLY: Text "FS ADMIN" to 808-533-9068 to receive a link to our online application and to speak to a recruiter.