Administrative Assistant 5

Administrative Assistant 5Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4741211) ApplyAdministrative Assistant 5Salary $2,978.00 - $5,843.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number42/50606403ADMA511.25.24-DTDepartmentDOTD-Engineering & OperationsDivisionSection 55Opening Date11/25/2024Closing Date12/2/2024 11:59 PM Central

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Benefits

Questions

Supplemental Information42/50606403ADMA511.25.24-DTMAINTENANCE MGMT SYSTEMSPlease visit our DOTD Career Center for more information about our agency:http://wwwsp.dotd.la.gov/InsideLaDOTD/Divisions/MgmtFinance/HR/Pages/CareerCenter.aspxIncumbent is the Administrative Assistant to the Chief Maintenance Engineer. This position assumes the responsibility for handling highly complex tasks, relying on independent judgement in detennining what action should be taken in nonroutine situations. While in the official capacity, DOTD employees must comply with applicable Louisiana State Civil Service laws, rules and regu lations, as well as DOTD po licies, procedures, manuals and directives.AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions. Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.No Civil Service test score is required in order to be considered for this vacancy. Resumes WILL NOT be accepted in lieu of completed applications. Applications may be rejected if incomplete.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.“The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.” Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available here . www.louisianaworks.net For further information about this vacancy contact:Name: KEVIN REEDJob Title: CHIEF MAINTENANCE ENGINEER Phone Number: 225-379-1916Minimum QualificationsMINIMUM QUALIFICATIONS:Four years of experience in which clerical work was a major duty.SUBSTITUTIONS:Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.NOTE: Any college hours or degree must be from an accredited college or university.Job ConceptsFunction of Work:To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.Level of Work:Advanced.Supervision Received:General from a classified/unclassified executive or high-ranking classified administrator. Supervision Exercised:May supervise 1-2 lower-level personnel.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.Examples of Work40% Serves as the Administrative Assistant for the Chief Maintenance Engineer. ln t h e absence of the C hief Maintenance Engineer , this position ensures that the administrative affairs of the Section are carried out and the continuity of all business is maintained. Uses initiative and independent judgement to ensure the normal flow of work is maintained in a continuous and efficient manner. Manages the Chief Maintenance En g i neer sc hedule, acts as a liaison between the administrator and staff under his s upervision , prioritizing mail, screening telephone calls and visitors. Ensures all requests for action and or information are furni s h ed in a timely manner and initiates fo ll ow -u p correspondence a s neces sary on pending i te m s to ensure the correct action and / o r assignment i s complete. 25% Prepares and types co1Tespondence about administrative matters , general office policies and program s on own initiative or verbal in s truction s for s ignature of supervisor. The incumbent perfonns administrative functions such as maintains up-to-date files on action document s and initiates follow-up correspondence as nece ssary o n pending matters to ensure action. In s ur es all requests for action and/or information are furnished in a t im e l y manner. Serves as the sectio n s FMLA li a i son, coordinating b etwee n e m p l oyees, Human Resources and the C hief Maintenance E n gi n eer. 2 0 % Receive s inc o ming calls from the public and exercises discretionary jud ge ment in referring each to t he appropriate staff members. All visitors are received coL11teously and assisted by providing them with pertinent information requested or directing them to the proper offices. Serves as the training coordinator for the sect ion and is responsible for maintaining the training r eco rd s. Responsible for making travel arrangement for all bu s ine ss meetings and conferences. Coordinates travel arrangements s u ch as arrangements with hote l s , co nference s and conference centers etc. I 0 % Serves as the back-up for Administrative Assistants in sec tions 42 , 50 and 51 in their absence. Orders office s upplie s. 5% May be required to perform other dutie s as necessary in c ludin g , but not limited to , emergency / disaster su pport activities. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:

New Year's Day

Martin Luther King, Jr. Day,

Mardi Gras,

Good Friday,

Memorial Day,

Independence Day,

Labor Day,

Veteran's Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a permanent LA-DOTD employee ?

Yes

No

02

Are you a probational LA-DOTD employee?

Yes

No

03

Are you a current or former employee of the State of Louisiana?

Yes

No

04

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".

05

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

06

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

1= I have no experience and/or am uncomfortable communicating effectively

2= I have limited experience or require assistance to communicate effectively

3= I can communicate effectively

4= I can communicate effectively and help others improve their communication

07

CE: Explain your rating by providing specific and relevant examples in the box below.

08

DA: Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.

1= I have no experience and/or am uncomfortable demonstrating accountability

2= I have limited experience or require assistance to demonstrate accountability

3= I can demonstrate accountability

4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

09

DA: Explain your rating by providing specific and relevant examples in the box below.

10

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

1= I have no experience and/or am uncomfortable thinking critically

2= I have limited experience or require assistance to think critically

3= I can think critically

4= I can think critically and help others improve their ability to think critically

11

TCr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email