PROJECT ASSISTANT - CIVIL ENGINEERING

Wallis Engineering is seeking a part time Project Assistant to join our administrative team. The Project Assistant is primarily responsible for assisting the Project Managers in all aspects of project delivery as well as support with day-to-day office tasks. This role is ideal for someone who enjoys variety in the workday and excels at organization, client relations, and effective communication. The Project Assistant will work directly with Project Managers by assisting them with all aspects of their day, including project set up, estimating/budgets, bidding, submittals, planning, coordinating, and subconsultant selection. The Project Assistant is passionate about supporting their internal and external customers in all areas. This position requires 25-30 hours per week, depending on the candidate's skills and current workload – with a possibility of full-time hours.

Responsibilities include:

Project Management Support

Assist in setting up jobs, creating job folders, and completing construction plan reproduction and scanning.

Maintain, monitor, and organize project records and documentation on incoming project opportunities.

Create, edit, organize, and distribute bid documents.

Engage with subcontractor and supplier contacts on bid solicitations and project opportunities.

Coordinate and collect subcontractor and supplier bids to assist Project Managers in preparing accurate and timely cost estimates.

Support the project manager team in working with government authorities on obtaining all necessary project permits, licenses, variances and other land development processes.

Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subconsultants and vendors.

Coordinate travel arrangements, lodging and equipment deliveries for Project Managers and others

Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager

Perform additional tasks and responsibilities as needed by the company.

Relationship Management

Demonstrates the ability to tactfully handle difficult situations.

Builds long lasting relationships with internal and external customers that are built upon trust and delivering results.

Judgment & Decision Making

Seeks guidance and direction as necessary for performance of duties.

Demonstrates good judgment in investigating problems.

Able to apply sound judgment and problem-solving skills to complex projects.

Experience and Skills Required

Education or formal training in business administration is preferred; relevant work experience may be substituted.

4+ years of experience in an administrative support position.

Prior administrative experience in a construction, engineering, or architectural setting is a major benefit, though not required.

Proficient in Microsoft Office 365, including Excel, Word, and Outlook.

Experience in Bluebeam, Adobe Creative Cloud, and Microsoft Project is preferred but not required.

Results-orientated with proven ability to organize, plan and prioritize work to meet deadlines.

Excellent verbal, written, and presentation skills; communicates effectively with management, employees, clients, and vendors.

High level of motivation, integrity, and commitment to team and clients.

Strong work ethic with an unwavering commitment to quality and professional work.

Wallis Engineering is committed to a positive work/life balance for all of our employees. Our salaries are competitive, we profit-share, and our benefits package includes medical/dental, 401(k) retirement plan, Flexible Spending Accounts, paid volunteering time, and gym subsidies.

Hourly Pay Range: $25.00 - $28.00/hour.

About Us:

Wallis Engineering is a public works civil engineering consulting firm established in 1984, with offices in downtown Vancouver and Oregon City. Our business purpose: to provide civil engineering services that help our public agency clients deliver successful public infrastructure projects, leveraging our teamwork focus, our production ability, and our construction expertise.

As a business, we are focused on maintaining our firm’s culture of teamwork and collaboration. Wallis has a long history of helping our staff grow and thrive. We have a strong professional development program, administered by our Professional Development Manager, to help each of our employees with customized training and coaching.

How to Apply:

If you are looking for an opportunity to use your talents in collaboration with our team, please submit a cover letter and resume to recruiting @ walliseng.net with “Project Assistant” in the subject line.

If you have any questions about the position or our firm, please call us at (360) 695-7041, or visit our website at www.walliseng.net.

Wallis Engineering is an Equal Opportunity Employer

Job Type: Part-time