Personal Assistant - Billion-Dollar Global Holding Company

Billion-Dollar Global Holding Company in Midtown Manhattan is seeking a new Full-Time/Permanent junior-level Personal Assistant to work in lockstep with its existing C-Suite executive personal administrative support team (which is amazing!) and provide additional coverage for the Co-CEO/Co-President (who is really, really nice!) and his family. This person must be New York City-based and possess a 24/7, “no task is too big or small” mindset. Candidates must have a minimum of 2-3+ years of applicable experience (open to industry/backgrounds) and a Bachelor’s degree is required. Ideal candidates should be extremely positive, engaging, motivated, efficient, exceptionally organized, discrete/highly confidential, incredibly flexible, resourceful, and wired with a strong, “best-in-class” white-glove service mentality. They should also possess excellent interpersonal and communication skills (both verbal and written) and be comfortable/accustomed to working in a collaborative, team environment in a corporate office setting that bridges the gap between the life of the Executive and his family in Aspen, New York, etc. This is a great starting off point for someone looking to join a fantastic team in support of a great Executive and work in a dynamic, professional environment!

Salary depends on experience (100-150k+ base), plus paid overtime and discretionary bonus eligibility.

Hours are 10:00/11:00am-8:00/9:00pm, with weekend support (every other weekend). Hybrid work schedule (4 days in office, 1 day remote), with immense flexibility to come in on Fridays when needed.

Responsibilities

Work in tandem/lockstep with existing C-Suite executive personal administrative support team to provide additional personal administrative support coverage for the Co-CEO/Co-President and his family,

Act as ongoing liaison with the New York office to ensure a seamless transition between varying locations and time zones.

Schedule and organize extensive business and personal meetings, appointments, etc.; manage, maintain, and align calendars for the Executive and his family.

Assist with packing and inventory support for the Executive and his family to prepare for complex domestic and international travel.

Contribute to and manage heavy correspondence, team emails, and group chats.

Assist with long-term organizational projects, including large-scale family trips, personal travel coordination, and global inventory.

Run errands for the Executives and their family members in the New York City area, including handling returns, picking up and dropping off items in the home, ordering meals, helping order items for family trips, and assisting with other ad hoc requests

Work in close partnership with the Executive Office, drivers, household staff, and various family members.

Requirements/Qualifications:

Minimum 2-4+ years’ relevant experience in coordination, executive support, or administrative roles.

Bachelor’s degree required.

Proven track record of working collaboratively and as part of a team.

A confident self-starter who takes initiative and is capable of working independently and taking direction from multiple stakeholders.

A meticulous and highly organized individual with a critical focus on the details.

Impeccable communication skills, both written and verbal.

24/7 mentality with evenings and weekend work schedule required (alternative weekend support schedule).

A roll-up-your-sleeves and low-ego attitude, with the flexibility to work in a fast-paced, ever-changing environment.

Able to handle multiple tasks simultaneously with sophistication and ease.