Compliance Coordinator

Date Posted:2024-11-20Country:United States of AmericaLocation:OT336: SAL - LAS VEGAS, NV 711 Pilot Road, Suite D, LAS VEGAS, NV, 89119 USAOtis Elevator Company is searching for a highly motivated Compliance Coordinator. In the Compliance Coordinator role, the successful candidate must be an ambitious, self-reliant, and focused individual to perform a wide range of administrative functions that require problem solving skills under minimal direction. The individual must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.Essential Job Responsibilities:

Manage the billing and invoicing for Major Service Accounts

Daily coordination with Major Service Accounts on elevator status

Account Receivable PO upload and collections for Major Service Accounts

Experience with 3rd party Web Billing Systems (Coupa preferred)

Manage the administrative process specifically related to the testing and violations process

Coordinate high volume testing with multiple 3rd party jurisdictions to ensure on time completion of all required tests

Full responsibility for entire elevator compliance coordination within the branch:

Logging the initial customer order (TCO)

Code to indicate contract-covered work vs. building owner’s work vs. proposal needed

Ensure signed proposals are returned timely from customers

Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers, as needed)

Follow up with customer on work to be done by building owner

Troubleshoot sources of delays, when necessary, to ensure 100% compliance by deadline identified on order

Communicate compliance to the customer and AHJ before deadline

Complete Affidavits and other required paperwork

Additional Administrative duties may include but are not limited to: management of incoming mail, administrative support to branch sales and operations staff, process accounts payable invoices and maintain control over and process draft check requests, and other administrative tasks and assignments at the request of leadership

Basic Qualifications:

A minimum of 3 years’ experience within an Office / Administrative support type role

Excellent computer skills, with proficiency in Microsoft Office - Word, Outlook, Excel (pivot table experience preferred), and aptitude to learn company-specific software (SharePoint, Microsoft Dynamics CRM, LINX, mainframe, JDE, for example)

Exceptional written and verbal communication skills

Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking is required

Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information

Education:

High School Degree or equivalent is required

Bachelor’s degree is a plus, but not required

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2 billion people every day and maintain approximately 2.2 million customer units worldwide, the industry's largest Service portfolio.You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 69,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge. We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here (https://www.otis.com/en/us/our-company/esg) .Become a part of the Otis team and help us #Buildwhatsnext!Otis is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at careers@otis.com .Privacy Policy and Terms:Click on this link (https://www.otis.com/corporate/privacy-policy/Job-Applicant/) to read the Policy and TermsWe go to great lengths to hire and develop the best people, and offer a supportive environment where employees are motivated and empowered to perform at their full potential. Today, we continue pushing the boundaries of what's possible to thrive in a taller, faster, smarter world.