Operations Associate

We are seeking a proactive and detail-oriented Operations Associate to support org-wide and programmatic administrative needs working closely with a diverse global team. Reporting to the Operations Manager, this role involves streamlining processes, supporting financial report reviews, ensuring smooth logistical coordination for meetings and events, and other administrative and grant management tasks that assist the whole organization. The ideal candidate will be bilingual in English and Spanish, and willing to work across different time zones and cultural contexts. This position provides essential support in project documentation, event coordination, financial management, communications, and general administrative tasks. This role offers the opportunity to work in a dynamic, global team environment while contributing to impactful migration projects. As a registered non-profit in the US and Germany, LaMP offers the Operations Associate the opportunity to learn to navigate the operational and financial complexities of both offices while supporting cross-regional, multi-million-dollar projects spanning 10+ countries. With funding exceeding $10 million from multinational organizations, companies, and philanthropic foundations, this role provides unparalleled exposure to global non-profit management. LaMP seeks a candidate eager to develop professionally alongside our expanding organization. If you are detail-oriented, bilingual, and thrive in an administrative role, we encourage you to apply! Key Responsibilities: 1. Programmatic Support:  Support Project Managers with grant management, including preparing, reviewing, and tracking accounts receivable and accounts payable invoices, as well as drafting and filing contracts.Review and refine project materials, including bilingual slide decks and visual content. Provide feedback on structure, content, and prooing of project deliverables. Conduct small to medium-sized research tasks to support projects as needed. Maintain project files and organize documentation for easy access and ensure they are regularly updated. 2. Financial Management: Support organization-wide financial health by supporting Operations Manager and Accountants ensure program budgets are updated, and expenses are allocated correctly. Input and track budget details, including completing funder financial reports and forms Assist in gathering documentation for donor or client financial reporting, including reimbursements  3. General Administrative Support: Respond to general inquiries from staff regarding internal processes and procedures. Assist with scheduling meetings across global time zones. Support completion of organizational and funder-related forms. Organize and manage event logistics, including invitations, agenda creation, and follow-ups with participants. Organize and complete visa applications and other travel forms for staff and consultants.Provide support in ensuring all SAAS platforms are functioning well for the organization and updated; including LaMP’s CRM system.4. Human Resources: Assist with recruiting and onboarding new staff and consultants, including researching legal requirements for hiring in specific countries. Coordinate with payroll platforms on HR changes and issues. Perform initial screening of candidates, assist with job postings, and update team and consultant information on the website. 5. Communications  Editing and prooing communications materials, such as blogs and one-pagers Manage LaMP’s website and social media accounts, including refining and posting new social media and website content