Executive Assistant

Global Communications and Advisory business in Midtown, Manhattan seeks to hire a Temporary Executive Assistant to join their team in NYC for an open-ended assignment. This position will start ASAP, require 3 days in office , and hours can vary from 9-5:30 with an hour lunch. Must be flexible to check phone/emails after hours. Hourly rate is up to $50/hr.Responsibilities:Proactively manage executives' inboxes and calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contactsCoordinate internal and external meetings, including project meetings, and ensure necessary logistics are arranged, across time zones if necessaryProvide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project deliveryAnticipate upcoming events and meetings, preparing executives with necessary materials and maintaining a long-term perspective on organization goalsServe as a point of contact for senior executives, handling communications and interactions with utmost professionalism and confidentialityAssist with travel arrangements, considering executives' priorities and managing complex itineraries efficientlyUndertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.Manage operational aspects of executives' roles, including project setup and proposal preparationMaintain confidentiality and business-sensitive information with discretionEmbrace agile working practices and support team members during absences or busy periodsLead by example, fostering teamwork, collaboration, and a positive office environmentFoster positive relationships with counterparts at client offices and build knowledge of key clientsManage miscellaneous personal requestsSupport executives beyond traditional working hours and during travel or international assignmentsFlexible on days/times in the office to ensure executive(s) are supported effectively on-site, understanding this may at times mean more than the minimum on-site weekly attendanceQualifications:5+ years' experience in a corporate environment out of financial services or management consulting providing support for senior-level executivesHybrid working from our New York City office, minimum 3 days in officeExcellent written and oral communication skills are necessaryProficiency in Microsoft Office, including Word, Excel, and PowerPointAbility to anticipate needs and proactively address potential issues with sound judgment and discretionMeticulous commitment to delivering high-quality, client ready workAbility to adapt to changing priorities and thrive in a fast-paced environmentCommitment to learning and professional developmentExperience using Concur and MS Teams a plusBeacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. We look forward to working with you.Beacon Hill. Employing the Future (TM)