Remote Front Office Admin Assistant
Location: Remote
Job Type: Full Time
Pay Rate: DOE (this is an hourly position)
About Us: Busy Bee Advisors is a leading accounting firm working with small business owners across the United States. We strive to provide exceptional financial services to our diverse clientele. We pride ourselves on our accuracy, attention to detail and commitment to client satisfaction. BBA is proud to offer opportunities for professional development and growth along with a collaborative and supportive remote work environment.
Job Description: We are looking for a Front Office Admin Assistant to join our team and provide exceptional support to our bookkeeping and tax clients. This role is ideal for someone highly organized, detail-oriented, and passionate about client communication.
Responsibilities:
Greet clients via phone and email, schedule appointments, assist with document submissions, and maintain accurate client records.
Manage client onboarding, organize digital files, maintain records, and update company documents.
Ensure tax and bookkeeping teams have necessary client documents, track deadlines, and assist with bank statement retrieval.
Help clients navigate online portals, troubleshoot minor software issues, and maintain essential business software.
Manage prospect inquiries, schedule appointments, follow up with potential clients, and track new client sources.
Update calendars and ensure smooth workflow for the team.
Ability to use and learn additional software platforms.
Projects as assigned.
Qualifications:
HS Diploma or higher
Proven experience in prior remote work environment
Prior Customer Service work experience
Proficiency in QuickBooks Online and Microsoft Suite
Willingness to submit to and pass a complete background check
Excellent communication skills, both written and verbal
Strong problem-solving abilities and a customer-focused attitude
Ability to manage time effectively and work independently
If you are passionate about helping others and have a knack for providing outstanding customer service, we encourage you to apply for the Front Office Admin Assistant position.
How to Apply: Interested candidates should submit their resume https://forms.gle/qty2vQWXYiNXUHWb8
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We are looking for an amazing FT or PT Administrative Assistant, the position is flexible. This is an in-office position located at the Spinnaker at Lake Dillon, with potential for advancement to be trained as a Community Manager.
The Administrative Assistant will be responsible for day-to-day in-office functions of the resort and supporting the Community Association Manager.
If you have the following we would like to meet you:
Excellent written and verbal English communication skills
Have proven experience and success in providing excellent customer service
Proficient in Microsoft Office applications and office procedures
Can efficiently manage time and have the ability to work independently Construction company in Santee is looking for an Administrative Assistant/Construction Billing person with Accounting and Construction Background. This position is full time Mon. – Friday 7AM to 4PM.
A degree, certificate or coursework in accounting is required along with knowledge of Microsoft Office Word and Excel. Experience in the construction field is a plus. Must be able to multi-task and be detail oriented.
Various Duties will include:
Construction billing , job setups, lien releases, preliminary notices, contract reviews
Input of Accounts Payable , Accounts Receivable , Journal Entries, Bank Deposits, Bank Reconciliations
Various other accounting duties.
Benefits include medical/dental coverage, sick time, vacation time, paid holidays and 401K The Front Desk Information Receptionist /Client Care Coordinator is responsible for incoming inquires, greeting clients, vendors, donors and visitors as well as interacting with the public. As a receptionist, he/she contributes to the public perception of New Priorities Families Services, both in person at the front desk and over the telephone. He/she maintains a calm, courteous, and professional demeanor at all times, regardless of the visitor’s behavior. As such, the receptionist must be keenly customer focused in manner and attitude, and be able to assist individuals with a variety of agency related inquiries. The Front Desk Information Receptionist comes in contact with confidential information and as such must maintain the required business standard of strict confidentiality.
Job Summary
Some of the duties and responsibilities;
Answering the main telephone line and directing calls accurately.
Announce calls as needed/requested
Interact with all customers (youth, adults, donors, families, veterans, staff etc.) in a manner that promotes their feeling of importance to NPFS and present oneself in professional, courteous, engaging, friendly, informative and customer-focused attitude.
Develop and maintain knowledge about NPFS, our history, programs, staff, the auxiliaries and current fundraising and public relations events to answer inquiries appropriately.
Process incoming and outgoing mail in accordance with the daily schedule
Send and distribute faxes as requested
Orderly filing duties (alphabetical/numerical).
Perform other duties as assigned.
Process payments from clients
Qualifications
Education/Experience
A High School diploma or GED is equired
A minimum of one year receptionist and/or related customer
services or clerical experience is required.
Licenses, Certifications, Registrations:
Must posses a valid Oregon Drivers License, a reliable
automobile, and auto insurance.
Must be at least 21 years of age
Knowledge, Skills and Other Abilities:
Ability to read , speak, understand, analyze and interpret
documents such as a cient safety/treatment plans, assessment
materials and procedure manuals in English language.
Ability to speak effectively before groups of clients or employees
of NPFS
Ability to establish and maintain appropriate boundaries with
children and families.
Ability to work cooperatively with a culturally diverse client
population and work force.
Excellent writing, communication, organizational and time
management skills.
Ability to operate office equipment: multi-line telephone system,
copy machine, fax, etc.
Ability to deal with angry emotional callers/visitors in a
professional and courteous manner.
Basic typing skilss
Ability to use appropriate telephone skills to receive and process
external and internal calls pertaining to inquiries, coplaints and
concerns.
Ability to work with community and outside agencies in a
collaborative manner.
General knowledge of secretarial duties and office procedures.
Skill to maintain a professional, confidential work environment
Ability to manage multiple tasks in an effective manner
Able to work effectively in a fast paced work environment
Excellent problem-solving skills
Understand and respond to a diverse population
Excellent Knowledge of MS Office (Especially Word & Excel) Our client is busy and they need a part-time office worker! They are open Monday-Friday 7:30am to 4pmyou can choose your hoursup to 20 hours a week! You will be doing basic office admin dutiestyping coorespondence, emails, bids and other documents. Other duties include filing and organizing, answering and making phone calls. Some light office and bathroom cleaning. Ideal candidate will be proficient in Excel and Word. Someone with construction and/or mechanical experience preferred!
Drug testing including THC will be done.
Our client maintains a non-smoking and non-vaping workplace. Fast growing Construction company needs responsible individual to help in accounting and construction process. Construction experience a plus but not necessary as we will train. Individual needs to be organized and be computer savvy with abilities to expand knowledge in the construction process. Can start almost immediately. Compensation is dependent on your work experience and attitude towards willing to excel. Please send a cover letter and a current resume. Stable Construction Company located in Ramon is currently seeking and a FULL TIME Office Admin to preform miscellaneous office duties such as but not limited to, answering phones, filing, ordering of supplies along with light HR, Payroll and Accounts Receivable functions.
Company Offers:
Health Benefits within 30 days of Employment
40 HRS Sick pay with in 90 Days of Employment
40 HRS Paid Vacation after 1 year of Employment Family owned flooring company is seeking administrative support 15-20 hours a week. The role will be in person from a small flooring shop in Santa Ana and the days can be flexible for the right person.
Duties include:
- Answering customer phone calls and returning messages, providing friendly and professional customer service
-Ordering materials and coordinating delivery to job sites
- Managing supply inventory and keeping the store front organized
- Responding to customer emails promptly and notifying the owner of any concerns or client needs
- Providing project and admin office support for all flooring and client jobs
Skills we’re looking for:
- Strong communication skills- oral, and written (polished email communication is a must)
- Reliable and trustworthy, as this role will often be the face of the business, greeting new clients in the shop when the owner is on job sites
- Basic MS office product knowledge and generally computer savvy
- Excellent attention to detail and organized with files and high volumes of information
Our business believes in treating clients with the upmost professionalism, respect and kindness, and we’re looking for someone who believes in those values and will provide customers support using that same energy!
If interested in an on-site, long term, part time role please email your resume and explain why you are looking for part time hours and which days work for you to be in the shop! We are seeking an Administrator to oversee the operations of an adult care facility specializing in mental health care.
DUTIES:
- Manage day-to-day operations of the resident.
- Supervise staff members and ensure quality care for residents.
. Developing a high standard of practice, and implementing all necessary changes
that That will improve resident care.
- Implement and oversee medication administration protocols.
· Responsible for the everyday facility operations.
- Maintain a safe and supportive environment for residents with mental health.
· Ensuring policies and procedures are updated and adhered to by all employees.
· Training new employee on facility policies/procedure and ensuring training of
all employees are up to date.
· Planning and executing facility events and programs.
· Assist with projects as needed.
· Ensure new clients are properly housed and paperwork properly filed.
SKILLS:
· Knowledgeable about adult residential facility.
· Willing to adapt to new challenges.
· Enhancing the care of the residents.
· Strong leadership and supervisory skills.
· Excellent organizational and communication abilities. Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, reports and related material.
Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations
Schedule and confirm appointments and meetings
Order office supplies and maintain inventory
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Determine and establish office procedures
Greet visitors, ascertain nature of business and direct visitors to appropriate person
Record and prepare minutes of meetings
Arrange travel schedules and make reservations
May supervise and train office staff in procedures and in use of current software
May organize conferences.
Employer:
Christopher Stewart Wine & Spirits Inc
Address:
2139 - 11871 Horseshoe Way, Richmond, British Columbia V7A 5H5 Our boutique-style dental clinic is seeking a part-time team member who loves dentistry and loves working with people. Duties range from administrative to clinical support based on the strength of the individual. Prior experience and certifications such as x-ray and coronal polishing, RDA, are a plus. Immediate opening for assistant to Billing Manager/ Executive Director who will work 10-7PM as needed (May vary depending on Administrator's schedule) Monday through Friday full time. Health benefits after 3 month training period and 401K with matching from employer after one year.
Job Tasks include:
Heavy data entry, computer skills a must
Phoning insurance companies to check home health benefits and authorization for services
Typing/Computer skills
Payroll/Billing skills (PREFER SOMEONE WHO KNOWS ADP PAYROLL PROGRAM)
Data entry and filing (Accurate skills )
Phone calls- telemarketing, pleasant professional phone manner
Very detailed filing of confidential documents
Payroll/Bookkeeping (will train as needed) Quickbooks
Telemarketing calls and setting up appointments
Assist in staffing, reception, human resources, billing & payroll
Ability to multi-task. Prefer someone who is quiet, business like, professional who stays out of office politics. Need someone very trustworthy and confidential as you will see many confidential financial documents and would be involved in banking for the business.
Experienced in office skills and bookkeeping skills. Willing to work overtime/week-ends occassionally. Mainly Monday through Friday!
A Full-time Office Admin and Adoption Specialist position is now available! You will use programs such as Microsoft Office and Little Green Light to input, record and monitor our domestic and wildlife intakes. You will carefully screen adoption applications, ensuring the placement of domestic animals into appropriate, safe and loving forever homes. You'll handle telephone enquiries, clerically assist our low-income spay and neuter clinics, order office and clinic supplies and do much more! On occasion you will substitute for the animal care staff whose duties include cleaning rooms, feeding, stocking storage areas, and checking animal care inventory.
Required: Valid Driver's License.
Your Initial Pay will depend on experience. The successful completion of 90 days' training and evaluation will result in an offer to join our amazing, fun-loving and dedicated team, at competitive wages with regular assessments for increase. You may also opt in for special insurance, animal food discounts and animal or other training opportunities.
Our promise: Every day will be different. You will never be bored. At each day’s end, the lives of animals (and occasionally humans!) will be saved and transformed because of you, your input, teamwork and commitment. NEED SOME EXTRA SPENDING MONEY? Consider Becoming a Senior Living Receptionist - On Call. The hours would be irregular in that when someone calls in sick, we call to see if you're available. It would usually be a 1:30PM-8PM shift. We also have vacations coming up and those can either be 7:30AM-1:30PM or 1:30PM - 8:00PM. And that would be several days to two weeks in a row. Does this work for you? Then I look forward to hearing from you.
Pay: 22.00 per hour and a free daily meal!
Merrill Family of Senior Living Communities, a privately-owned family company with a proud history of success, is currently hiring a receptionist at Merrill Gardens at Ballard at Ballard in Seattle, WA for time off coverage.
If you want a career with kindness and are a team focused individual with a deep commitment to customer service, please start the online application process to become part of the Merrill family!
We offer our employees:
Highly competitive pay and benefits!
Daily complimentary meals!
A rapidly growing company with opportunities for advancement!
Company sponsored training!
Greets all visitors.
Answer the telephone.
Maintains the front office area in a neat and organized manner.
Provides administrative support to all departments on a as needed basis.
If you are someone with:
A High School diploma or GED
Two years’ experience as a receptionist (preferred)
A Minimum of one year’s customer service experience.
Prior multi-line phone experience.
Consider applying to become a receptionist with the Merrill Family of Senior Living Communities!
Our mission is to provide an inspiring environment for our residents, families, and team members where every life is defined by the possibilities. High-End Residential Construction Company Seeking An Office Administrator.
We are a stable, established, and growing residential construction company looking for an experienced individual to join our team.
The position we are seeking to fill is multifaceted, but would mainly involve some of the following daily tasks:
Clerical Duties
- Be the Company’s consistent Monday to Friday presence at our San Francisco Office
- Assist the Office staff in keeping the office tidy and clean
- Answer emails/phone calls inquiring about the Company
- Update social media and manage related company presences online
- Upload data and work within the company’s bookkeeping and data storage software
- Complete bookkeeping tasks in conjunction with the Operations Manager
- Scan, print, and process business related paperwork
- Update project folders and documentation for current jobs
- Work with collecting information on subcontractor bids/details
- Assist in handling invoicing and client/subcontracting billing and reporting
- Bid review and formatting for accuracy
- Expand company branding, image, and advertising outlets
- Source new vendors/subcontractors
- Work with office staff to assist meeting company goals
- Work directly with the Operations Manager in managing the daily running of the business
- Work with Project Managers on client relations involving on-site meetings
Human Resource Functions
- Manage employee time sheets in the Company’s payroll software
- Ensure hours are inputted and assigned appropriately each week
- Track and document all employee absences & PTO
- Train employees on using the Company’s payroll platform to tracks hours and time off requests
Ideally the candidate will have the following skills:
- College education
- Experience and knowledge related to the construction industry
- Experience working with time management and customer service
- Experience doing remedial bookkeeping
- Efficient in Microsoft Word/Excel
- Fluency in English, and preferably Spanish as well
- Reliable transportation
This is a full time exempt salaried position offering competitive pay and benefits We are a small private practice focused on providing a fun and friendly atmosphere for our clients with the goal of exceptional patient care at all times. We are looking for a highly enthusiastic and professional individual who is a great team player. We expect Attention to detail, good customer service skills, and reliability. An ideal candidate is someone who enjoys working with people and has great communication skills. We provide job growth opportunities.
Here are some of the tasks expected from a front desk receptionist:
Answering phones
Scheduling patient appointments
Verifying patient insurances
Checking patients in and out
Verifying patient appointments
Taking care of patient referrals
Communicating with pharmacy as needed and faxing patient prescriptions
Frame adjustment and minor repairs (training provided if not familiar with Optical field)
Opening and closing tasks
Scanning documents and images into patient charts using our EHR system
Ordering and keeping track of office supplies
Pay range is dependent on relevant experience:
Front Desk / receptionist only: $15 to $17 per hour
Front Desk / receptionist plus admin duties: $17 to $20 per hour
Front Desk / receptionist plus ophthalmic tech duties: $18 to $21 per hour
Our hours are set to provide best work /life balance. We are open Monday to Thursday from 8am to 5pm and Fridays on an as needed basis.
We provide Medical insurance benefits, vision benefits, IRA retirement and match contribution, PTO, paid holidays.
If interested please email us with your full resume, contact information, and three references. We are seeking a reliable and professional Family Driver to ensure safe and efficient transportation. We value punctuality, discretion, and excellent customer service.
Responsibilities:
Safely transport the employer to various destinations in a timely manner.
Maintain the vehicle, ensuring it is clean and in good working condition.
Plan routes and adapt to changing schedules as needed.
Assist with loading and unloading of luggage and packages.
Provide excellent customer service and maintain a professional demeanor at all times.
Ensure confidentiality and discretion regarding all personal and professional matters.
Qualifications:
Valid driver’s license with a clean driving record.
Previous experience as a personal driver or chauffeur preferred.
Knowledge of local traffic laws and routes.
Strong communication and interpersonal skills.
Ability to maintain a flexible schedule, including evenings and weekends if needed.
CPR and First Aid certification is a plus.
Benefits:
Competitive salary
Flexible hours
How to Apply: Please send your resume and a brief cover letter We are a King county based commercial general contractor who has a history of collaborating with architects, designers, and clients to achieve interesting, value-driven, and design centered construction projects.
Superintendents:
Individual must be a strong communicator, organized, able to carefully follow project plans and specifications, motivated, quick thinker and a leader. Someone that can work closely with an experienced Project Manager to bring our project in on-time and at, or under budget. Will be assigned a company phone and laptop. Strong computer skills needed.
Superintendent duties would include:
Review and understand project plans, specifications, bid letters, estimate worksheets to effectively manage project.
Prioritize, plan and schedule jobsite tasks, subcontractors, material deliveries as well as employee job task scheduling and monitoring to ensure production targets are obtained.
Generation of overall CPM schedule for project with Project Manager using MS Project.
Timely ordering of materials. Comparing of pricing with various vendors prior to ordering materials. Writing of Purchase Orders for materials, writing of RFIs.
Quality Control to include verifying materials used match specifications and approved submittals and insuring materials are in good condition and proper quantity to that ordered. Inspecting all work done by subcontractors.
Jobsite safety and inspection for a Safe Worksite.
Maintain daily reports, safety meeting minutes, weekly safety inspection reports, accident reports, three week rolling look schedules.
Responsible for jobsite tool inventory and maintenance, following company safety policy, and safely securing project site.
Attend and provide input during weekly meetings with Project Manager, Owners Representative and Architect/Engineer.
Goals include completing the entire project on time or ahead of schedule and in or under budget while maintaining excellent workmanship standards.
Interview for prospective projects. with company Project Manager, and Owner of company.
Salary and Benefits: - dependent on experience. Range from 65k to 120k
Project Managers for commercial tenant improvement (restaurant and retail) projects. Position available immediately.
Responsibilities include:
- Management of project schedule
- Finalize subcontractor scope of work and generate subcontractor agreements
- Chair weekly client meetings: provide agenda and take and distribute meeting minutes
- communicate with client and/or architect
- Develop, submit, and get approval for scope changes
- Produce weekly progress reports
- Keep management up-to-date on project status, issues, etc.
- Prospective project estimating and bidding
- Material and quantity takeoffs and pricing
- Develop material, finish, and equipment schedules
- Identify potential gaps and conflicts in design drawings and specifications
Qualifications:
- 1+ years project management and/or estimating experience in the construction industry
required
- Ability to read and interpret construction drawings and specifications
- Understand construction processes
- Have excellent written and verbal communication skills
- Be detailed oriented
- Ability to work independently
- Thorough understanding of Microsoft Word, Excel, and MS Project
Salary and Benefits: - Competitive salary dependent on experience Looking for a person who works well with others in a small office environment.
Job Duties include putting transcript(s) together. Emailing files with corresponding letters and shipping out transcripts. Individual needs knowledge in outlook and able to stay current on incoming emails.
Highly organized with particular attention to detail and able to meet deadlines;
Customer service oriented;
A Self-starter;
Punctual and reliable;
Proficient with Outlook and a general familiarity with software programs.
Will train the right candidate on calendar and transcript production software.
This is a part-time position 20 to 25 hours per week. Monday through Friday
We provide parking. Summary: The Admin Assistant assists & supports the Project Manager & Estimator team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, assisting in subcontractor & supplier billings/invoices, and other tasks as assigned by the Project Manager & Estimator team.
ESSENTIAL DUTIES & RESPONSIBILITIES:
Processes and track correspondence with Clients and Subcontractors
Send out pre-lien notices as needed
Data entry – New Customers, New Projects, Project Updates, Notes
Process and send out electronic documents and forms.
Cordially answer phones, take messages, and greet visitors.
Word processing and maintaining data in shared files.
Assist project managers by generating/tracking subcontracts and other paperwork.
Filing and maintaining files. Make copies and collate and distribute documents.
Maintain neat appearance in front office and conference area.
Other administrative and accounting tasks as assigned.
REQUIRED SKILLS: Proficiency in MS Office Suite including Outlook, Word, Excel, Publisher and PowerPoint. Xactimate a plus!
EDUCATION AND EXPERIENCE: This position requires two or more years of experience performing work in the role of Administrative Assistant or similar position. A college degree in a related field of study is preferred but not required for candidates with proven past work experience.
PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 25 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.
LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws.
Requirements are representative of knowledge, skills and/or abilities necessary to perform each duty proficiently. Continued employment remains on an "at-will" basis. Snap Fitness Reed Market is seeking an energetic individual to join our team. The right candidate will have a passion for fitness; desire to motivate others, and a fun upbeat attitude. The position will start out with approximately 25-30 hours per week. There may be opportunities for additional hours in the future. The position requires working on site at a single location and shift hours and days will be discussed during the interview process. The starting hourly wage is $25.00. Only applicants that submit a resume, references, and live locally will be considered. Candidates will be required to submit to a background and/or credit check.
Responsibilities:
- Membership Sales
- Light Cleaning (the facility has dedicated cleaning staff)
- Customer Service Excellence
- Marketing/Sales Promotions and Community Outreach
- Office/Administrative Duties
- Club Management Software and Reporting
- Collaborate with Team Members and Ownership on Facility Operations
Requirements:
Strong communication skills
Strong computer/office skills
Ability to work well with other team members & clients form all walks of life
Daily cleaning duties to include vacuuming, dusting, organizing, trash disposal
Desire to learn and advance with opportunities/roles
Previous customer service, sales and admin experience is preferred
Looking for candidates that are proactive, driven, coachable and have an upbeat attitude
Must be able to multi task in a fast paced environment
Must be flexible and able to fill in for other team members and have reliable transportation Office Assistant - Secretary (Tarzana)
Construction Co working with the public projects located in Tarzana, CA is seeking a hardworking and self-motivated office assistant / secretary.
M-F Full-time Position. (8am-4:30pm Monday – Friday)
Duties:
-Microsoft Office (Excel, Outlook, etc.)
-Answering phone with proper grammatical communication
-Data Entry
-Must demonstrate proper communication, both verbal and written (Bilingual a +)
-Must be able to redact letters when requested
-Sending and responding to email in a professional and timely manner
Our ideal candidate will be:
-Hard working; multi-tasking
-Self-motivated and have a positive attitude
-Able to work independently without constant oversight
-Must be able to adapt, learn and follow work procedures per instructions provided
-Living within a somewhat local distance –
- Reliable transportation
-Punctuality and Attendance is key
Experience:
-Construction, Design / Build and/or office
-Must have high school diploma or equivalent
Salary: Based on experience / To be determined The Law Office of J'Aimèe L. Oxton, APLC is a boutique law firm in downtown Santa Barbara, CA, where we specialize in delivering exceptional legal services. We pride ourselves on our commitment to professionalism, integrity, and client satisfaction. We are inclusive and supportive.
Schedule:
Monday to Friday (8:30am-5:00pm), with Occasional Paid Overtime
Ability to commute/relocate: Santa Barbara, CA 93101: Reliably commute or planning to relocate before starting work (Required)
6 Required Application Question(s) :
-If offered the position, are you able to provide a minimum 18-24 month commitment to the position and the firm?
-Please confirm your ability to work full-time Monday-Friday from 8:30am-5:00pm, with occasional paid overtime, if offered the position.
-Please include your minimum Salary requirements on your resume or cover letter
-Please provide a minimum 3 Professional References
-Please confirm that you are Bilingual (English/Spanish)
-Please provide your soonest available Start Date if offered the position
Language:
Spanish (Required)
Job Description
Key Responsibilities: Provide administrative support to attorney specializing in criminal law, family law, and juvenile law. Prepare, proofread, and edit legal documents. Manage attorney calendars, schedule client meetings, and coordinate court appearances. Handle client communications with professionalism and confidentiality. Maintain and organize client files and records with attention to detail. Assist with the preparation of pleadings, correspondence, and basic discovery. Perform general office duties, including answering telephones, scheduling appointments, responding to e-mails, photocopying, maintaining attorney calendars, processing incoming mail, following-up with clients via telephone and e-mail, preparing monthly billing statements, filing of various documents and records with the court in compliance with all court rules, maintaining inventory and office supplies light cleaning and related organization of common areas and individual workspace.
Ideal Candidate Must:
We’re looking for someone who knows how to manage multiple tasks while providing customers with the best possible service. You also need to be:
A good communicator, with the ability to build strong professional relationships and empathize with people’s needs (Ideally 1+ years of customer service experience)
Happy taking ownership of problems and finding ways to solve them
Positive, enthusiastic, and able to adapt to fast-changing situations
Experience and confidence using MS Office and other basic IT equipment
Legally eligible to work in the Country you are applying within and at least 18 years old
What we offer
On top of a competitive total compensation package, you’ll enjoy:
Work life balance (no standard nights/weekends)
Generous paid time off plans (sick and vacation)
11 Paid Company Holidays per calendar year (in addition to your PTO accrual)
Competitive 401K Program, with a Company match
Affordable and comprehensive health care for all full-time team members (and some plan options for part-timers as well)
A quarterly bonus plan program, plus an hourly rate of $17.00
A bright and inspiring work environment
Training and development opportunities aligned with great career path opportunities
A professional workplace community (business casual attire required) We are looking for an outgoing and dependable customer service representative for our electronics service depot. Successful candidate will be responsible, professional, punctual and have a positive attitude. We are looking to fill this full time position immediately.
Hours of work will be; Monday-Friday, from 9am–5pm.
Our ideal applicant is someone who has;
- Previous office or customer service experience.
- Ability to communicate effectively both verbally and in writing
- Ability to work both on a team and independently
- Excellent organizational and communication skills
- Knowledge of Microsoft Office programs
- Ability to multi-task and adapt to changing priorities
- Proficient use of computers required
Duties will include, but are not limited to;
- Assisting in overall store operation
- Answering incoming calls efficiently and professionally
- Enter and create work orders/service calls
- Update manufacturers/warranty providers with current work order status
- Requesting of part RA's and shipping of said RA's back to manufacturers. Must be able to lift up to 50lbs.
- Coordinate calls/tasks with/for technicians
Leading Door and Window manufacturer seeks a highly talented individual to support the front/back-office functions of the company. The duties include assisting admin departments on ongoing projects, greeting visitors, answering and routing phone calls, and providing support as necessary.
Monday-Friday 7:30am-4:00pm
$20.00-$23.00/hour
Responsibilities:
Answer and route calls for three respective companies.
Greet, screen, and direct visitors and/or phone calls to the appropriate person and/or department.
Sort and open the mail and communicate when boxes arrive to the appropriate department/personnel.
Maintain an accurate and up-to-date log of Quotes, Proposals, Change Orders, and Work Orders.
Create and distribute Work Order Books for awarded jobs to the different departments of the company.
Keep Lobby supplies stocked (i.e. eating utensils, plates, cups, coffee creamer, filters, sugar, etc.).
Ensure the maintenance of company copier (keep toner stocked, paper, etc.) as well as call technicians when necessary.
Ship steel, wood, and glass samples to clients per Project Coordinator requests.
Keep inventory of steel color samples, such as Galvanized and Metalized Burnished Bronze, Gun Metal, and Antique Coin.
Keep contact master lists updated.
Maintain and update spreadsheets and Job Binders.
Other duties as assigned.
Requirements:
HS Diploma or GED
1+ year of experience as a receptionist or administrative assistant
Proficient in MS Word, Excel, Outlook
If you meet the above criteria and are interested in joining our team, please reply with your resume and the best way to contact you. We look forward to speaking with you. ORGANIZATION: West Coast Care On Call, has been for the last 14 years, the premier provider of senior home care services in Vancouver, dedicated to enhancing the lives of older adults and their families.
JOB: Reporting to the leader or designate, the office assistant, works as a member of a multidisciplinary home care team and performs a variety of reception and clerical functions to support the home care services.
JOB RESPONSIBILITIES:
Performs receptionist and other clerical duties including answering telephone/email, responding to inquiries and requests for information, obtaining client/patient files, printing daily and/or monthly schedules, and forwarding problems and complex queries to appropriate personnel.
Maintains a variety of records by performing duties such as data entry, collating information, maintaining log sheets and client/caregivers updates. Follow up with appropriate team members as necessary.
Types and distributes a variety of material such as correspondence and reports by utilizing care software, word processing and spreadsheets, creating files and editing material, consistency and grammar as required.
Provides clerical support to the office by performing tasks such as filing, routing paperwork, opening and forwarding mail, faxing, photocopying, circulating documentation, and ordering standard office supplies, etc.
Performs other related duties as assigned.
JOB QUALIFICATIONS:
Education and Experience:
Excellent verbal and written communication skills
Grade 12, one (1) year recent related experience or an equivalent combination of training and experience.
Demonstrated proficiency in the application of word processing software programs (Outlook, Word, Excel).
Typing speed of 40-50 wpm
Must possess a valid driver's license and reliable car.
KNOWLEDGE AND ABILITIES:
Ability to effectively use a computerized client care information system.
Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain rapport with clients.
Ability to organize workload and prioritize.
Ability to problem-solve and take initiative.
Ability to work under pressure with interruptions and adapt to changes.
Ability to work independently and in cooperation with others.
Ability to operate related equipment.
Physical ability to perform the duties of the position.
Work Location: In person If you strive in a fast paced environment, have a good eye for detail, are reliable and punctual with the ability to multitask, we have a position open for you. We are looking for a full time front desk person to join our clinic. Bilingual preferred.
Previous optometry experience a plus, but we are willing to train the right person. We offer weekends and holidays off, paid vacations and medical/dental insurance and retirement benefits. Please email your resume. Thanks! Company Industry: Construction Supply. Company distributes doors, mouldings, and door hardware products to residential home builders.
Requirements:
Candidate must be organized, have excellent communication skills written and verbal. Applicant must possess attention to detail and accuracy. Strong Knowledge in Excel and Windows Office. Ability to work under pressure and handle a variety of activities. Minimum education of High School Diploma or equivalent.
Job Responsibilities: The jobs consists of the following task, but it is not limited to
-Answering office phone line
-Assist with work flow scheduling
-Assist with warranty service calls
-Perform Vendor/Supplier payments
-Maintain customer workflow records on different databases
-Generate data entry and general record keeping and maintenance
-Prepare small office packages for shipment
-Develop and sustain a productive communication environment with team mates
-General Customer Service
-Assist with preparing accounting reports and documentation
If interested please send resume by email. Job Summary: Monitor assigned accounts receivable and aging, make outbound collection calls, receive inbound calls, send and respond to emails, process credit applications, process payments, carry out Net 30 day terms with customers, work with branch employees, gather information on accounts and meet with credit manager weekly to review.
Requirements include:
High School Diploma or equivalency
Minimum 1-2 year’s office and/or customer service experience
One year credit/collections experience
Able to answer multi-line phone system with proper phone etiquette and customer service driven attitude.
Able to work independently and willing to assist other team members.
Able to work with customer issues and find solutions.
Punctual with good attendance.
Excellent verbal communication skills; self-motivated and able to work with minimum supervision
Proficient computer skills including Microsoft Word, Excel, Outlook, and Internet use
Requires attention to detail, able to work as part of a team, willingness to learn and not afraid to ask questions, ability to multi-task.
Must pass drug screen and background check.
Salary Range: $19.00/hr. - $30.00/hr. (The salary range represents the low and high end of the base salary for this position. Expected hiring salary is $19.00/hr.DOE)
OXARC offers a competitive salary and benefit package full time employees enjoy medical, dental, vision and prescription coverage with two deductible plans to choose from for employee and family, company paid life insurance ($10,000), 401(k) with company match, and employee discount. Paid time off includes 8 paid holidays per year, vacation is prorated based on hire date and employees are eligible to use vacation effective January after hire date, sick leave accrues at 1 hour for every 40 worked, jury duty (up to 30 days), and bereavement leave. Clothing allowance program. Voluntary benefit options include life, and AD&D insurance. Employees are eligible for most benefits on the first of the month following 90 days of employment. However, some benefits have different qualifying periods. Medical, dental, vision and prescription insurance is effective on the 90th day of employment. Are you looking to be part of a dynamic and growing team? We are a small company searching for a dedicated Receptionist / Front Desk Coordinator who can learn and handle various tasks. This is an excellent opportunity for someone looking to re-enter the workforce or grow within a company—no management or supervisory experience required!
Key Responsibilities:
Welcome clients with a warm, professional attitude
Manage the salon appointment schedule efficiently
Answer phone calls, emails, and social media messages promptly
Keep the salon clean, organized, and presentable at all times
Provide complimentary drinks to clients
Inform staff of client arrivals and services
Handle shipments, mail, and payments
Keep retail products stocked and promote them to clients
Maintain and stock washroom facilities
Respond to online reviews and client feedback
Assist in client scheduling changes when necessary
Maintain client records and ensure proper software input
Ensure consultation rooms are clean and ready
Requirements:
Proficient in Microsoft Outlook Mail, Word, and Excel
Knowledgeable with office machines (printer, copier, scanner)
Experienced with Facebook, Instagram, and other social media
Excellent communication and customer service skills
Organized and detail-oriented
Join our friendly and supportive team and grow with us! Please submit your resume, including salary requirements, for consideration.
We look forward to hearing from you! An office admin is needed to join a Property management firm that manages residential properties throughout the Los Angeles County area. This position is full time and will be working out of the corporate office located near the Silver Lake.
Overview of Duties:
- General administrative duties such as scanning, copying, printing, filing, preparation of meetings, etc.
- Answer phone calls and emails; handle incoming and outgoing communications
- Manage agendas/travel arrangements/appointments etc. for colleagues
- Maintain accurate records of documents received and sent out, file documents (hard and soft copies)
- Be the liaison between team members and outside vendors/clients
- Consistently follow up on projects, tasks, or deadlines, as needed
- Perform other functions as may be required by the job or as directed by management
Overview of Requirements:
- GED or High School Diploma and at least 2 years of college
- Computer skills/knowledge- MS Office Suite and Adobe Acrobat
- Ability to type 45 WPM
- Organized and detail oriented in their day to day tasks
- Outstanding communication skills (both written and verbal)
- Ability to work on various project and think outside the box
- Provide solutions/options to things they see can be improved
- Bi-lingual in Spanish is a plus
Schedule:
- Able to work M-F, 8:00 am to 5:00 pm; schedule may be subject to change.
- Some weekend and holiday availability required.
- Must work out of the office, this is NOT a remote or hybrid position.
Pay:
- $18.00 - $25.00 per hour, depending on experience
- Medical, dental, vision and life insurance
If you are interested, send your resume in word or pdf format for review to be considered
Principals only. Recruiters, please don't contact this job poster. Overview: The Maintenance Supervisor schedules, dispatches and oversees the daily operations of a team of maintenance technicians to ensure that maintenance requests are addressed timely and effectively. The Maintenance Supervisor works closely with internal and external partners to develop and implement cost-effective ways to decrease maintenance expenses while maintaining exceptional levels of customer service and quality workmanship. This position will provide weekly reports on the status of maintenance work orders including but not limited to; time and material costs per job.
Essential
Job Functions:
MANAGEMENT
Oversees the day to day activities of the Maintenance and Inventory Control departments;
Provide leadership, guidance and training to all direct reports;
Develop policies, procedures and objectives for the departments;
Provides management with input in determining staffing requirements for the maintenance and inventory control departments;
Participate in the hiring and firing decisions;
Act as coach and mentor, including conducting coach/counseling sessions and periodic performance appraisals for departmental employees;
Act as Maintenance and Inventory Control liaison to other departments;
Interface with other supervisory/management personnel to ensure the company’s goals and objectives are met;
Provide leadership and acts as a resource to other departmental managers/supervisors
MAINTENANCE
Directs employees and outside contractors including but not limited to; apartment renovations, service requests, structural repairs, ground maintenance, code, and health violations, and section 8 repairs.
Directs and supervises daily activities of the maintenance team, such as planning and preparing work schedules, assigning tasks and delegating work, monitoring progress and workflow, reviewing work for timeliness and accuracy, and appraising work performance.
Collaborates with the maintenance team to determine scope of work, equipment and material required to include but not limited to; studies production schedules and estimates worker hour requirements for completion of job assignment, creates scope of work for each project, tracks and reports all projects, establishes or adjusts work procedures to meet production schedules and suggests changes in working conditions and use of equipment to increase efficiency of work crew.
Confirms compliance with all Company National Standards, applicable health, and safety rules and regulations, as well as applicable local, state, and federal laws including but not limited to Section 8, health and code violations, bank inspections, and Asset Management divisions.
Ensures resident maintenance issues and repairs are being responded to promptly and professionally and handles escalated maintenance issues.
Ensures excellent customer service to prospective and current tenants, and promotes a quality living experience for all residents.
Reviews, recommends, and implements maintenance and operational process and procedure improvements.
Creates a checklist and schedules preventative maintenance for Fall, Winter and Summer to include but not limited to test smoke detectors, carbon monoxide alarms, inspect replace filter in furnace, inspect wall heater, inspect/repair stove and oven, clean the gutters, inspect the roofs, check and weatherize windows and doors, inspect perimeter for cracks and holes, etc,.
Inspects apartments before and after move-in and move-outs, as well as after the apartment as been turned.
Manages vendor selection and vendor relations, to ensure quality performance.
Obtains bids for work from outside contractors. Assembles analyzes and submits bids to superiors for action, then coordinates work to be performed and oversees and inspects to ensure work is completed to specifications and standards.
Orders and receives supplies, appliances and equipment from vendors as necessary, while staying within a planned budget.
Prepares, executes, and monitors maintenance budget and ensures expense control while regularly reporting variances.
Assists Property Supervisors in planning and administering a maintenance budget for their portfolios and report or offers recommendations for community capital improvements or repairs, the development of job specifications, bid acquisitions, contract developments, and negotiations, etc.
Reviews, prepares, and submits property invoices accurately per established guidelines.
Participates in after hours and emergency coverage as assigned by Supervisor.
Promotes and participates in Company-sponsored training programs and ensure subordinate associates participate in all training classes within the required time frame to include but not limited to; fair housing, safety, non-discrimination, and harassment prevention.
Responsible for ensuring the timely and accurate submission of timesheets for his/her team.
Prepares necessary documentation for the President and other reports as required in a timely fashion, including but not limited to labor and material costs per job;
Increases use of company’s Ace warehouse;
Regularly and effectively communicates with fellow maintenance supervisors, maintenance team leaders and other departments, including but not limited to property supervisors, owners, accountants and Ace warehouse.
INVENTORY CONTROL
Oversee development, implementation and use of effective inventory control systems;
Approve all new vendor relationships for materials, equipment and supplies;
Work with Ace Hardware personnel to research resources to provide cost effective and quality inventory at desired levels.
Controlling the flow of supplies and equipment, tracking and analyzing inventory maintenance and developing protocols for loss mitigation
Collateral
Duties 1. Perform other tasks and special projects as required.
Requirements:
High School diploma or equivalent;
Minimum 5 years experience in progressively responsible maintenance positions, preferably including position as maintenance crew lead;
Minimum of 3 years of supervisory experience, preferably as a maintenance supervisor;
Bi-lingual Spanish preferred;
Proven track record as a leader who can inspire and motivate his/her team to be the best;
Experience in real estate, rental properties or other related industry preferred;
Strong computer proficiency, including WORD, excel and powerpoint, Appfolio and/or other Property management and/or maintenance software;
Excellent customer service with the proven ability to manage difficult customers and situations;
Demonstrated experience handling conflict resolution in a tactful and productive manner to include but not limited to focusing on solving conflict and not blaming, maintaining confidentiality and keeping emotions under control while listening to others and accepting feedback;
Excellent written and verbal communication skills to include but not limited to speaking and writing clearly and informatively in positive or negative situations;
Ability to interface with all levels of individuals, both internally and externally, in a professional and respectful manner;
Must demonstrate cost consciousness and conserve organizational resources while understanding the cost of a unit turn, exterior and occupied maintenance requests;
Team player, with strong work ethic and hands-on experience;
Ability to exercise independent judgment and decision making;
Strong organizational and time management skills;
Able to work in a fast-paced environment with heavy deadlines;
Must be highly adaptable to meet unexpected changes and delays;
Ability to learn new software and implement use;
Some walking, standing, bending required;
Able to lift up to 25 lbs.
Valid driver’s license and good driving record along with auto insurance required.
Qualifications: To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Are you ready to make a difference in your life and in the world? Would you like to join a team of passionate people who are already doing that? At KRYTON International, we are helping the world change by building concrete structures that are not only waterproof, but more durable, efficient and sustainable than ever before. KRYTON is the inventor of the world’s first crystalline waterproofing admixture for concrete and we have permanently changed the way concrete structures are built in every corner of the globe. It’s the extraordinary people on our team that have made all the difference and we have proven it by winning the 10 Best Companies to Work For in BC Award 4 years in a row. Maybe you could join our continuing success story.