Executive Administrative Assistant (Onsite)

Date Posted:2025-02-26Country:United States of AmericaLocation:HIA32: Cedar Rapids, IA 400 Collins Rd NE, Cedar Rapids, IA, 52498-0505 USAPosition Role Type:OnsiteWe are seeking a highly motivated individual for the role of Executive Administrative Assistant supporting the Vice President of Avionics. This position requires outstanding decision making and problem-solving skills with minimal direction. Individual must be able to work under pressure to meet project deadlines and schedules. The ideal candidate demonstrates a high level of confidence and judgment in a highly visible administrative position.The ideal candidate will work independently, be a self-starter, and be able to work in a highly collaborative, virtual and versatile environment handling an array of duties and responsibilities with particular focus on time management and multi-tasking abilities.The candidate will be confident and capable in the execution of critical office decisions, effective and flawless with calendar management (resolving any conflicts efficiently), management and disposition of executive e-mail, professional support of virtual meetings, scheduling of all aspects of travel (domestic and international), accurate and timely processing of expense reports, event and meeting preparations to include booking conference rooms, coordinating catering, prioritizing tasks, and preparing documents and presentations.This is an onsite role based at our Cedar Rapids, Iowa location.What You Will Do:

Calendar Management: Partner with the two executives to efficiently manage their calendars. Includes scheduling meetings with precision and producing a concise and well-organized calendar.

Travel Planning and Arrangements: Plan and book travel, includes researching options with travel partner, sourcing restaurants as needed, booking transport and making other arrangements.

Meeting Coordination & Management: Handle room bookings, technology logistics and food orders for team meetings. Assemble and manage meeting presentations through Zoom (as needed).

Trusted Liaison: Communicate with a broad range of RTX professionals, external partners, and prospective employees on behalf of the department. Handle confidential information and interactions with sensitivity.

Expense Management: Process expense reports on behalf of executives and provide ad hoc support as needed.

Activity Reporting: Create and manage weekly/monthly/quarterly department reports that document activities. Collect inputs and synthesize for VPs to efficiently flow down information.

Project Management, Team Communications and Event Management:

Document Maintenance: Maintain HR communications distributions lists, and CHRO message archives on key topics.

Event, Project Management Support: Manage logistics for key engagement events such as Town Halls, skip level meetings, regular staff meetings, or other key internal events for VP’s direct reports (i.e., offsite leadership meetings). Participate in special projects, embrace and execute any and all other duties as required or assigned.

Backup Support: Provide backup coverage for other VPs as necessary.

Education & Experience you must have:

Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 8 years relevant experience

U.S. Person (U.S. citizen, permanent resident, or granted refugee or asylee status) as defined here: https://www.ecfr.gov/current/title-22/chapter-I/subchapter-M/part-120/subpart-C/section-120.62

Qualifications You Must Have:

Must have experience working for a large, complex organization, including experience supporting the executive or C-suite level.

Must be proficient with the Microsoft office suite (PowerPoint, Excel, Outlook).

Must have experience with heavy calendar management.

Must have experience scheduling domestic and international travel to include booking flights, making reservations, etc.

Requires experience supporting large volume of incoming e-mails.

Qualifications We Prefer:

Ability to work in a dynamic, fast paced environment independently and with a team across multiple locations and departments.

Past history of working gracefully under pressure with little to no supervision

Familiarity with digital collaboration tools and video/virtual conferencing platforms

Self-motivated team player with desire and drive to learn and grow.

Outstanding interpersonal and customer service skills (both verbal and written) with the talent to interface, collaborate effectively and courteously with personnel and external contacts from various cultures and at all levels.

Excellent prioritization and organizational skills

Able to have excellent troubleshooting skills and solve/come up with quick solutions to unforeseen circumstances.

Forward thinker with proactive mindset and attention to detail

Follows directions thoroughly and maintains confidentiality of any company sensitive information

Ability to successfully manage workload while addressing numerous interruptions and unforeseen events

What We Offer:Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.BENEFITS:

Medical, dental, and vision insurance

Three weeks of vacation for newly hired employees

Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

Tuition reimbursement program

Student Loan Repayment Program

Life insurance and disability coverage

Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

Birth, adoption, parental leave benefits

Ovia Health, fertility, and family planning

Adoption Assistance

Autism Benefit

Employee Assistance Plan, including up to 10 free counseling sessions

Healthy You Incentives, wellness rewards program

Doctor on Demand, virtual doctor visits

Bright Horizons, child and elder care services

Teladoc Medical Experts, second opinion program

And more!

Learn More & Apply Now!Re-Empower Program:#reempowerprogramThis role is eligible for the Re-Empower Program. The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey. Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience. Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX. Minimum Program Qualifications: Be on a career break of one or more year at time of application Have prior experience in functional area of interest Have interest in returning in either a full-time or part-time positionAvionics delivers advanced cockpit displays, vision systems, and comprehensive digital solutions for global government, commercial and business aviation customers. We provide connectivity and managed data services to ensure safety and seamless communication for passengers, crews, and militaries, from aircraft and airports to air traffic management. Join us in creating solutions that connect the world, one flight at a time. Start your application today.Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products. Regardless of your role type, collaboration and innovation are critical to our business and all employees will have access to digital tools so they can work with colleagues around the world – and access to Collins sites when their work requires in-person meetings.At Collins, the paths we pave together lead to limitless possibility. And the bonds we form – with our customers and with each other propel us all higher, again and again. Apply now and be part of the team that’s redefining aerospace, every day.The salary range for this role is 56,000 USD - 112,000 USD. The salary range provided is a good faith estimate representative of all experience levels.RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.Privacy Policy and Terms:Click on this link (http://www.rtx.com/privacy/Job-Applicant-Privacy-Notice) to read the Policy and Terms