Director's Assistant Position #637PrintApplyDirector's Assistant Position #637Salary$4,041.67 - $4,583.33 MonthlyLocationDenver Metro, COJob TypeFull TimeDepartmentDepartment of EducationJob Number637Closing11/15/2020 11:59 PM MountainDescription
Department InformationAbout the Colorado Department of EducationThrough setting a clear vision for increasing student performance, CDE continually supports the advancement and improvement of the state’s education system to prepare all learners for success in a rapidly changing global workplace.VisionAll students in Colorado will become educated and productive citizens capable of succeeding in society, the workforce, and life.MissionThe mission of the Colorado Department of Education is to ensure that all students are prepared for success in society, work, and life by providing excellent leadership, service, and support to schools, districts, and communities across the state.Why work for Colorado Department of Education?We offer great location and great benefits which include:Medical and dental plans
Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans
Employee wellness programs
Paid life insurance
Short and long-term disability coverage
No Cost ECO Pass
10 paid holidays per year plus vacation and sick leave
Flexible work schedule options, training opportunities, and more.
“ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.”Description of JobThe purpose of this position is to support the administration of grants and services of this work unit by providing direct support to the Executive Director and Operations Lead.
Maintains calendar and manages the daily schedule for Executive Director
Makes arrangements for and schedules meetings for Executive Director and Operations Lead
Completes all appropriate CDE forms to ensure timelines are met for Executive Director and Operations Lead requesting various arrangements to be made including forms for approval and reimbursement for in-state travel and out-of-state travel.
Organizes and prepares regular, internal meetings, such as unit monthly meetings, including arranging and securing meeting spaces, sending and tracking invites, and preparing agendas.
Records maintain and disseminate meetings notes and documentation in support of weekly unit leadership team meetings
Maintains records systems and electronic communication
Assist other offices and program consultants for meetings as time permits
Assists with and supports program activities such as application, monitoring and technical assistance tasks
Manages check out system for shared unit resources such as portable wifi hotspot
Maintains program, budget, human resources, and other files for Operations Lead and Executive Director
Orders supplies for Executive Director and Operations Lead and ensures supply closet is adequately stocked
Assists the Operations Lead in estimating and tracking operations and travel budgets and payroll expenses
Provide supports for project and task management for Operations Lead and Executive Director
Maintains and updates unit organizational documents such as phone lists, org charts, and seating assignments
Ensures office equipment, such as copiers and printers, are operational and fully stocked with supplies.
Troubleshoot and problem solves when office equipment malfunctions.
Develops and maintains databases and spreadsheets
Assist other offices and program consultants with administrative program supports as time permits
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsFour years of experience in an occupational field related to the workassigned to the position.Appropriate education will substitute for the required experience on a year-for-yearbasis.Note: Current and former employees (transfers, voluntary demotions, and reinstatements) if applying are required to participate in the comparative analysis process.Comparative Analysis:Colorado Revised Statutes require that state employees hired and promoted through a comparative analysis. The comparative analysis for this position will include a structured review of your application materials and responses to any supplemental questions. The comparative analysis process may also consist of Telephone Screening, Oral Assessment, Written Assessment, Online Assessment, etc. Candidates who most closely meet the job requirements will move through successive stages of the process.Conditions of Employment:A pre-employment criminal background check will be conducted as part of the selection process.Former employees of the State of Colorado MUST have concluded employment in good standing to be eligible for rehireAPPEAL RIGHTS:If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discriminationSupplemental InformationApplicants MUST submit a resume and letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked "See Resume" will not be accepted.Complete Applications must include the following documents:A complete online application.
A cover letter (attach to your online application).
A resume (attach to your online application).
Only complete applications submitted by the closing date for this announcement will be given consideration.
Please DO NOT attach transcripts, certificates or reference lettersThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Susan Jiron-Garcia, at HumanResources@cde.state.co.us or call 303-866-6600.