Accountants Payable Specialist / Receptionist

The Accounts Payable Specialist is responsible for processing the company's outgoing payments in an accurate and timely manner. This role supports the full accounts payable cycle, including invoice matching, vendor management, reconciliations, and ensuring compliance with internal controls and financial policies. This position also has receptionist duties as well. Key Responsibilities Answer incoming phone callsProcess incoming mail and distribute to appropriate recipientProcess vendor invoices with accuracy, ensuring correct general ledger codes are assigned Match purchase orders, receipts, and invoices to verify accuracy before processing Monitor the accounts payable aging report and ensure timely resolution of outstanding items Maintain up-to-date vendor records and resolve discrepancies or payment issuesReconcile vendor statements and respond promptly to inquiries Provide support during month-end close, including accruals and audit documentation Support inventory at year endMonitor the accounts payable inbox daily and respond to all requests within 48 hours Ensure adherence to internal controls and compliance with company policies Contribute to the continuous improvement of accounts payable workflows and systems Process order acknowledgements and invoices to internal and external customersClose floor activity transactions twice daily in MacolaHR duties – onboarding, paperwork, maintaining employee files, monitor SmartRecruiter