02 Nov
Project Operations Manager
Missouri, Helena , 64459 Helena USA

Vacancy expired!

Project Operations ManagerReports to: Director, Finance & AdministrationFHI Solutions LLC is a nonprofit organization with a longstanding, proven track record of improving nutrition outcomes in communities around the world. FHI Solutions works with non-US governments, foundations and multi-lateral institutions, and collaborates with partners to create evidence-based, scalable solutions informed by the highest quality data, ensuring that people have the nutrition they need to lead healthy, happy and productive lives.Alive & Thrive (A&T) is an initiative to save lives, prevent illness, and ensure healthy growth and development. Alive & Thrive is scaling up improved infant and young child feeding and maternal nutrition through multi-sectoral programs in several countries in Asia and Africa and through strategic technical support and the dissemination of innovations, tools, and lessons worldwide. Alive & Thrive is funded by the Bill & Melinda Gates Foundation, governments of Ireland, and Madagascar, UNICEF, and the Tanoto Foundation. We are currently seeking qualified candidates for the position of Project Operations Manager for A&T’s Asia portfolio.Job Summary:The Project Operations Manager ensures financial, administrative, contractual, and logistical efficiency and compliance for their assigned countries. Supports ongoing training, capacity building and mentoring in the area of operational and program management to the global staff. Works closely with the program, contract and financial management teams on operational aspects of the Alive & Thrive initiative. Serves as a liaison between staff and the organization’s administrative and enterprise services to maintain the smooth operations of headquarters and field offices. Maintains primary responsibility for operational aspects of the Bangladesh, India and ASEAN Regional Program portfolios.Accountabilities:Ensure all operations, administrative and contractual activities and expenditures are consistent with project’s work plan and budget.

Manage the coordination of country and regional field presence, whether in the form of new offices or as a supplement of staff, equipment, and infrastructure to an existing office.

Monitor and enforce, in collaboration with Program Officers, compliance to organization and/or donor’s policies and regulations for procurement, completion of contractual deliverables, and other areas: monitor concerns and address technical staff's questions regarding compliance; advise and take corrective action.

Coordinate and monitor program activities with respective project staff and field staff, to perform the necessary field office startup and closeout procedures, office operations and activities.

Oversee administrative activities related to fiscal management, human resources, logistics and other administrative activities.

Oversee project filing system for assigned portfolio ensuring that Program Officers are maintaining appropriate documentation, materials and deliverables.

Maintains frequent contacts with management and staff and external clients to plan and/or coordinate activities and to serve as a resource regarding administrative policies and procedures for assigned portfolio.

Responsible for helping to ensure that projects are staying within the established scope and budgetary parameters through analysis and consultation with program and contract management.

Identifies and resolves project operational issues and implements improvement plans to ensure project stays on schedule and within budget.

Performs other duties assigned

Applied Knowledge & Skills:Ability to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness.

Ability to plan and coordinate business operations or administrative and support services.

Knowledge of essential aspects of grant programs.

Demonstrates project and personnel management skills.

Influences, motivate, and collaborate with others.

Knowledge of financial and contractual management of contracts and cooperative agreements including budget design, financial oversight, and expenditure projections.

Ability to work in teams and build consensus with individuals at all levels.

Effective writing, editorial, and communication skills; excellent command of English grammar and usage, proficiency in French would be a plus.

Effective interpersonal skills.

Strong organizational skills and attention to detail.

High degree of computer literacy with excellent knowledge of word processing and spreadsheet software applications required (WordPerfect for Windows and/or MS Word; MS Excel).

Problem Solving & Impact:Adapts and resolves problems/issues to bring projects to completion.

Resolves issues and navigates obstacles to deliver work products.

Identifies and resolves problems that would not require management’s direct involvement and in a timely manner and gathers and analyzes information skillfully.

Addresses problems in accordance with priorities, policies, commitments, and program goals.

Demonstrates ability to differentiate between situations which can be handled independently and those which require escalation.

Researches and develops solutions for unusual and novel situations.

Contributions are usually limited to task-related activities

Supervision Given/Received:Manages staff and external project members to achieve goals and vision of project from initiation to completion.

Coordinates project plans, budgets, training and resources with management to achieve strategic goals.

Typically reports to a Director

Education:Bachelor's Degree or its International Equivalent in Public Health, International Development, Business Management, or related field.

Experience:Typically requires 5+ years of relevant experience in a programmatic environment with areas to include contracts, field experience, program management. Prior experience with Bill & Melinda Gates Foundation programs, USAID rules and regulations a plus.

Typically requires 3+ years of supervisory experience.

Prior work in a non-governmental organization (NGO).

Typical Physical Demands:Typical office environment.

Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.

Ability to sit and stand for extended periods of time.

Ability to lift 5-25 lbs.

Technology to be Used:Personal Computer, Microsoft Office 365 (i.e. Word, Excel, PowerPoint, Teams, Outlook), office telephone, cell phone and printer/copier.

Travel Requirements:10% - 25%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

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