Litigation Secretary

Lewis Brisbois is a national firm with 50+ offices and approximately 1,600 attorneys. Our Phoenix office is seeking an experienced secretary with a strong background in Healthcare. Please submit your resume and a cover letter, all resumes will remain confidential.

POSITION SUMMARY:

The legal secretary position works with a minimum of 3 attorneys and will perform a variety of duties, including but not limited to, the preparation, editing and filing of various legal documents; transcription of correspondence; scheduling of appointments and calendaring; communicating with all necessary parties for the efficient handling of the desk (Records, Duplications, Messengers, etc.); and handling various other tasks as assigned by the attorneys or Secretary Manager.

ESSENTIAL FUNCTIONS OF THE JOB:

The following list of essential functions is not exhaustive and other duties may be assigned in addition to

those listed. The items listed are considered daily functions associated with this position.

· Work with a minimum of 3 attorneys

· Perform secretary functions for attorneys requiring knowledge of format, procedures and legal terminology

· Transcribe information from typed or handwritten notes, shorthand or dictation. Ensure that grammar, spelling and citations are accurate and formatted correctly

· Prepare, edit, proofread and maintain a variety of legal documents, including but not limited to, correspondence, motions, subpoenas, opinions, complaints, declarations, discovery requests and pleadings associated with discovery and trial preparation

· Schedule appointments, depositions conference calls, site inspections, medical examinations and various other appointments, including travel and company-related business for the attorneys assigned to the desk, as well as confirm prior to appointment, after scheduling. Order court reporters, interpreters, videographers and conference rooms, as needed

· Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information and other financial documents are required

· Answer phones, assist callers when possible, take messages, check voice mail and return calls, prepare memorandum regarding call – if appropriate, and all in a prompt manner

· Handle all incoming and outgoing mail

· Prepare filing for file maintenance by Records Department personnel

· Open new matters and close files as required by attorneys associated with desk assignment

· Maintain secretarial desk procedures and ensure Secretarial Manager/Office Manager has the most recent copy

· Assist in overflow as needed

· Reliable, consistent attendance in the office is required