05 Jan
Part-Time Administrative Support/Assistant
Colorado, Denver , 80221 Denver USA

Vacancy expired!

Are you a positive, team oriented person?

We are seeking a part-time professional administrative support & assistant to join our team. We need a positive person answering our phones to greet our clients and vendors. Our office is currently located in the Five Points Neighborhood of Denver, we are planning to move in early 2021 to the S. Broadway/Evans area. The right applicant will be trustworthy, able to work independently. Be meticulous, organized and detail-oriented with strong administrative and communication skills. This position works closely with the agency owner to keep the agency and the team operating smoothly. Most of our team is working remotely, this extraordinary person will need to be in the office on site to support those working remotely.

Working hours are 8:30am-2:30pm, Monday – Thursday. This is a permanent, part-time position, which ranges between 24 – 30 hours per week.

DUTIES AND RESPONSIBILITIES:

Answer main phone line, Take accurate messages

Schedule meetings and assist with setting up Zoom calls

Create and maintain vendor and client records

Protect and maintain confidential / highly sensitive information

Create and maintain expense reports from remote teams

Prepare and respond to annual certifications paperwork

Make bank deposits of physical checks received

Order office supplies as needed

Answer questions from vendors, employees, and customers

Perform miscellaneous job-related duties as assigned

Maintain mileage logs on company cars

Maintain cell phone account, and project sheets

Filing of office related documents

Mailings of items and return of online orders as needed

help organize office move

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

Excellent knowledge of computers, Internet, and Microsoft Office (expert level -Excel)

Ability and accuracy for working with numerical data

Ability to effectively manage time, meet deadlines, and work under pressure

Ability to work independently and as a member of a team

Ability to communicate effectively, both orally and in writing

Knowledge of general office procedures and equipment, such as copying, faxing, filing, and shredding

Flexible and adaptable to change

Two years office support experience

No phone calls please. Just email.

Vacancy expired!


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