HRRMC Bookkeeper/ Office manager

Open for applications until 16 Jan 2021, 5pm HST.

All applications must be received via email, no phone calls will be accepted.

Office Manager/Bookkeeper

Job Details

Part-time, Salary depends on experience

Qualifications

Microsoft Outlook

Microsoft Excel

Bookkeeping

QuickBooks online and desktop

Office Management

We are a Non-Profit Road Maintenance Corporation for Hawaii subdivision, located in Ocean View, HI and are looking for a part time Office Manager/bookkeeper

JOB DESCRIPTION

Bookkeeper/Office Manager

REPORTS TO: HRRMC Board President/ Board Treasurer

BASIC FUNCTION:

Responsible for maintaining the financial records of HRRMC. Prepares financial analyses of operations, including monthly and year-end financial statements and taxes. This position also provides payroll and benefits administration for the organization. In addition, this position provides administrative support to HRRMC and Board members as needed.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Financial/Bookkeeping:

Responsible for all financial procedures and records

Maintenance of checking accounts and invoices and make bank deposits

Maintain subsidiary ledgers as needed, including journal entries for adjustments to the general ledger

Maintain chart of accounts, trial balances, financial reports and balance sheets

Manage HRRMC billing, accounting, and collections

Website maintenance with knowledge in Blue Host and WordPress.

Generate monthly financial statements

Prepare monthly reports and reconciliations (operating account, QuickBooks accounts (etc.)

Develop and apply fiscal controls and procedures, to include liens and foreclosures and providing information to credit bureaus

Monitor the integrity of the safeguards built into the system and report any discrepancies or irregularities to the President of the Board

HRRMC Bookkeeper/Office Manager

Preparation for year-end financial audit, including direct communication with auditing individual

Administer payroll and tax

Communicate regularly with Board President or Treasurer, providing relevant financial information as requested

Administrative/Customer Service and Support:

Respond to emails and incoming calls for the office, answering questions regarding HRRMC and HRRMC roll and function, screening calls for appropriate referral

Complete special projects as assigned by the Board President or Treasurer or Board members (this may include meeting organization, developing procedures or other manuals, organizing files, customer and follow-up etc.)

Perform general clerical duties including attendance at Board meetings, mailings, preparation of minutes, office equipment management, office supply management, and well organized work space

Other general duties as determined by the Board President and Treasurer

SUPERVISION RECEIVED:

Reports directly to the Board President or Treasurer but performs daily functions with minimal supervision.

MINIMUM QUALIFICATIONS:

 Education – Bachelors Degree preferred, or minimum of 10 years’ experience in the past 2 years. Desired course of study: business, accounting, or economics, or equivalent

experience;

 Minimum 5 years experience of QuickBooks bookkeeping, nonprofit, and office management;

 Computer proficiency, including a comprehensive understanding of QuickBooks, payroll, word-processing, spreadsheet, and data base management;

 Flexible and collaborative;

 Excellent organizational and office skills;

 Strong communication and interpersonal skills;

 Sound decision-making ability;

 Ability to work independently while maintaining effective working relationships with co-workers, supervisors, customers, and the general public.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications for the position.