Executive Assistant

Job Description

We are looking to hire an Executive Assistant to join our team. We are looking for professionals who seek constant improvement, are willing to take responsibility, and celebrate the wins. Executive assistants typically function as support to high-level executives and managers. You will undertake a wide variety of duties and responsibilities in a number of different industries

Salary range: $46000 - $55000 per year.

• Receive and screen telephone calls and e-mail messages, record messages or and provide assistance using independent judgment to determine those requiring priority attention.
• Produce letters, reports, bulletins, memoranda, and e-mail, including material of a confidential nature.
• Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention.
• Channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance.
• Compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes, or verbal instructions.
• Manage the calendar; arrange meetings, conference calls, and appointments.
• Act as liaison between other executives and staff in matters involving his/her office, including meetings, documentation, and activities requiring authorized action.

Qualifications

• Experience providing administrative and logistical support to a top executive.
• Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
• Able to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc.
• Previous experience working in a high-energy, demanding, multi-tasking environment is an asset.
• Maintain confidentiality of privileged information obtained in the course of work.
• Knowledge of principles and business letter writing and basic report preparation; English usage, grammar, spelling, punctuation, and vocabulary; compose, independently or from oral instructions, correspondence, memoranda, and other reports and materials.
• Communicate effectively with co-workers, senior-level internal and external contacts, and representatives of public and private organizations to exchange and convey information.

Additional Information

• Employee Assistance Program
• Disability Insurance
• Dental Insurance
• This is not a remote job