Administrative Assistant

Position Overview: The Administrative Assistant is responsible for performing complex, administrative duties utilizing advanced technical skills for designated individual and/or management team. Uses independent judgment on assignments that are often sensitive and highly confidential in nature. Function Related Activities/Key Responsibilities:Manage incoming and outgoing phone and email communications.

Maintain various departmental database systems and lists.

Create and enter data into spreadsheets including tracking of budgets.

File, fax, open and distribute mail, order supplies, presentation materials and customer gifts.

Create and handle presentations, complex reports, confidential correspondence and files.

Interface with customers, vendors, agencies and maintain internal and external relationships.

Coordinate meetings and travel arrangements, and maintain department calendar.

Process purchase cards, expense reports and invoices.

Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).

Scribe as required to document meeting minutes and action items.

Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Submit deal sheets in portal

Prep and process settlement forms

Education:High school diploma or GED required.

Some college preferred

Experience:2-5 years of experience in automated office environment required.

Experience in coordinating projects.

Intermediate knowledge of Microsoft Office applications.

Excellent phone etiquette.

Knowledge of multi-line phone systems.

Bilingual skills a plus.

AS400 or SAP work experience preferred.

Excellent calendar management skills, including the coordination of complex executive meetings

Experience assisting management with the creation of PowerPoint presentations

Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

Experience scheduling travel arrangements and schedule for management

Support experience in a professional services, sales or marketing environment

Experience successfully creating and/or modifying processes

Assist with preparation of presentation materials

Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Leadership Behaviors:DRIVE INNOVATION: Generate new or unique solutions and embrace new ideas that help sustain our business

COLLABORATE WITH SYSTEM, CUSTOMERS, AND OTHER STAKEHOLDERS: Develop and leverage relationships with stakeholders to appropriately stretch and impact the System (Company and Bottler)

ACT LIKE AN OWNER: Deliver results, creating value for our brands, our System, our customers and key stakeholders

INSPIRE OTHERS: Inspire people to deliver our mission and 2020 Vision, demonstrate passion for the business and give people a reason to believe anything is possible

DEVELOP SELF AND OTHERS: Develop self and support others’ development to achieve full potential

Our Purpose and Growth Culture:We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.