Grants Accountant

If you are interested in applying for this position, please go to our website at www.lafamiliasf.org and click on careers.

I. Position Function Summary

Under the direction of the Controller, the Grants Accountant is responsible for maintaining financial, accounting and grant support services in order to meet the needs of La Familia Medical Center and its funders. Performs a broad scope of professional accounting activities requiring experienced, professional knowledge and application of accounting principles and practices in accordance with federal, state, and local laws and regulations, Generally Accepted Accounting Principles (GAAP), applicable grant terms and conditions, other contractual obligations, and Governing Board-approved financial policies of LFMC.

II. Essential Responsibilities

Maintains grant files, including final signed agreements, approved budgets, and other relevant information for Federal, state and local grants and cooperative agreements;

Partners with the Chief Financial Officer, Controller and Chief Development Officer to create budgets and other reports for grant proposals;

Submit financial reports to grant funders as required under grants and agreements;

Submits payment requests via appropriate channels for reimbursement on grant agreements; track payment requests to assure timely receipt of grant payments;

Prepares the monthly recognition of grant revenue via journal entry;

Ensures the accuracy of grant cost allocations within the accounting system;

Supports program managers to forecast, spend, and reallocate grant budgets; tracks grant budget spenddown and burn rates; provides grant reports to program managers for review;

Completes financial reconciliations by request of granting agencies;

Responds to requests for information on various grants;

Assists the Controller with month-end and year-end close activities including journal entries and reconciliations;

Recommends new processes and improvements in grant accounting procedures to improve financial efficiency;

Develops and maintains software reporting functionality for the finance office. Assists with ad hoc reporting on the fund accounting software;

Prepares summary status reports utilizing the fund accounting system, electronic medical records, practice management system, spreadsheets, graphs and word processing programs;

Assists the Controller in the annual audit process to ensure timely provision of worksheets, accounting and operational details, and other relevant information;

Assists with procurement processes through verification of authorized purchases per funding contracts and LFMC policies and procedures, and other relevant regulatory contracting terms and conditions;

Serves as back-up for daily cash deposits and AP check processing.

Maintains current knowledge of policies and requirements relating to grants management for Federally Qualified Health Centers;

Conducts him or herself with integrity and professionalism consistent with Workplace Laws, and LFMC policy. Coordinates with other departments, works effectively with peers, and contributes to organization objectives.

Maintains a safe, secure, and legal work environment. Enlists assistance of departments and staff with subject matter expertise as appropriate.

Abides by policies and procedure, and, laws and regulations.

Maintains professional and technical knowledge by participating and completing LFMC training and external educational opportunities. Stays informed of policy, compliance and legal expectations affecting department.

Appropriately communicates organization information through department meetings, one-on-one meetings, and appropriate email, and regular interpersonal communication. Informs employees of new policies and procedure changes. Ensures that employees comply with policies, laws and regulations.

III. Competencies and Accountabilities

Staff competence is assessed and documented once every two years, or more frequently as required by organization policy or in accordance with law and regulation.

All employees are responsible for knowing and observing the six LFMC organizational Values in their conduct and fulfillment of their position roles and responsibilities internally and externally:

Compassion

Respect

Integrity

Quality

Accountability

Teamwork

Confidential and Sensitive Information

Because position has access to personal and professional data regarding individual employees and their families, personal data regarding individual patients and families, and/or sensitive company financial data, an essential function is the maintenance of a high level of confidentiality of the information processed. Position is required to adhere to Health Insurance Portability and Accountability Act of 1996 (HIPAA) and HITECH Act standards. Violation of this confidence may result in disciplinary action, including involuntary termination of employment.

Accountability

This position has accountability for grant budgetary or financial decisions and assets. Position responsible for care and maintenance of medical and/or Office equipment assigned and used in performance of essential functions.

IV. Education, Experience and Skills/Training

Bachelor’s degree in finance or accounting from an accredited college or business administration or management with a minimum of five (5) years job related experience, required;

Recent health care accounting experience in the Federally Qualified Health Center environment highly preferred;

Experience in governmental or not-for-profit organizations required;

LFMC required training Including, but not limited to: basic Annual Safety, Bloodborne pathogen, Infectious control, Hazardous Communication, HIPAA Training;

Basic Knowledge and ability of general office procedures including filing, copying, faxing, use of a computer, to multitask within established deadlines, work under the direction of a supervisor and follow instructions for work completion, and take initiative to resolve patient concerns and problems;

Financial analysis, budgeting, cost controls; proficiency in using financial and business computer applications, specifically Microsoft Excel spreadsheets, pivot tables, and statistical and financial functions;

Ability to analyze and interpret financial information with governmental regulations; to write reports, business correspondence, and financial policies and procedures; to communicate effectively verbally and in writing;

Detail oriented, meticulous in the presentation of work products and a strong emphasis on accuracy; fundamental knowledge of Generally Accepted Accounting Principles; Solid working knowledge and ability to apply the principles of cost accounting;