13 Jan
ADMINISTRATIVE ASSISTANT
Georgia, Marietta , 30006 Marietta USA

Job Title

ADMINISTRATIVE ASSISTANTWorking Title

ADMINISTRATIVE ASSISTANTPosition InformationThis position serves as the administrative support for the Director of Public Safety.Salary

$40,014.18 - $64,022.89 per yearGrade Code

15Position Number

1924004Essential FunctionsCoordinates and provides administrative/clerical support for an assigned department/division: processes a variety of documentation associated with department/division operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative/clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts; and maintains confidentiality of departmental documentation and issues.Provides secretarial/administrative support to management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, and other communications and initiates appropriate action/response; records dictation; types, composes, types, edits, or proos correspondence on behalf of management staff; records and/or transcribes correspondence, statements, minutes, or other information; keeps management informed of significant matters, messages, documentation, or other information.Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; and circulates documentation to appropriate departments.Maintains calendar/schedule of activities for the assigned manager and department/division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes.Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.Maintains file system of various files/records for the assigned area; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.Distributes documentation between department/staff members and internal/external individuals/agencies; operates fax machine to send/receive documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.Types, prepares, proos, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident/accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident/incident reports, inventory records, charts, graphs, spreadsheets, or other documents.Coordinates arrangements for various meetings: notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.Performs other related duties as assigned.FLSA Status

ExemptHours worked per week (include over time)

40+ hours per weekDepartment Code

130Department Name

Department Of Public SafetyUnit Code

4010Unit Name

DIRECTORS OFFICEPosition InformationPosition Type

Full-timeJob Category

Administrative Assistant Internal or External

External-Open to Public Minimum QualificationsAssociate’s degree in secretarial science or office administration required; supplemented by five years of responsible experience in secretarial, office administration or similar field (preferably in a municipal environment), working for an agency head, elected official or similar position; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Preferred QualificationsFive to seven years experience in executive administrative supportLicense and CertificationsMay require possession and maintenance of valid State of Georgia Notary Public certification.Physical AbilitiesTasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.Sensory RequirementsSome tasks require the ability to communicate orally.Environmental FactorsEssential functions are regularly performed without exposure to adverse environmental conditions.Posting Number

03632Posting Date

01/13/2021Closing Date

01/19/2021Open Until Filled

NoEEO StatementCobb County is an equal opportunity employer.Cobb County Government does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.Employment NoticeFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us if you require accommodation to apply for a position. If you need assistance, please contact us at 770-528-2541Cobb County Government is a smoke-free environment for all employees.Cobb County Government is a Drug-Free Workplace. All employees are subject to reasonable suspicion and post-accident testing.Special Instructions to ApplicantsQuicklink for Posting

https://cobbcounty.peopleadmin.com/postings/29923Supplemental QuestionsRequired fields are indicated with an asterisk ().

I understand that all answers to these supplemental questions must be verifiable in the ‘Educational History’ and ‘Employment History’ sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

I understand and agree to these terms.

I DO NOT agree to these terms.

Are you a current Cobb County Government employee?

Yes, I am a Cobb County Government Employee

No, I am not employed by the Cobb County Government

If yes, in what department of Cobb County Government are you currently employed? (Enter N/A if not applicable - This does not include Cobb County School District employees).

(Open Ended Question)

Can you, after employment, submit proof of your legal right to work in the United States?

Yes

No

Are you 18 years of age or older?

Yes

No

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application and/or in a supplemental question response, may not be accepted in lieu of a completed application.

I understand and agree to these terms.

I DO NOT agree to these terms.

Do you have an Associate’s degree in secretarial science or office administration; supplemented by five years of responsible experience in secretarial, office administration or similar field (preferably in a municipal environment), working for an agency head, elected official or similar position; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job?

Yes

No

Educational Background: Mark the highest level of education you have completed.

Some high school

High School graduate or GED

Some college

Associate degree

Bachelor's degree

Advanced degree

How many years of executive administrative support experience do you have?

Less than three years of experience

Three to five years of experience

Five to seven years of experience

More than seven years of experience

Do you have experience in maintaining executive electronic calendars/schedules?

Yes

No

Please describe your experience in managing a high-level executive or department head's calendar.

(Open Ended Question)

Do you have experience interacting with Elected Officials, Agency Heads, Department Heads, or other top ranking executives?

Yes

No

Please explain in detail your work experience interacting with Elected Officials, Agency Heads, Department Heads, or other top ranking executives. Enter N/A if not applicable. See resume will not be accepted.

(Open Ended Question)

Describe your proficiency level in the following software programs: 1. Word, 2. Access, 3. Excel, 4. PowerPoint, and 5. Outlook. Note: Please be specific in describing your experience level by using the following rating standards for each program: Beginner, Intermediate, Expert, or No Experience. (Enter N/A if you have no experience. See resume will not be accepted.)

(Open Ended Question)

A complete background check will be completed in accordance with Department of Public Safety policy and may include, but is not limited to, the following: a criminal background check, a motor vehicle report or driver history, a credit check, a polygraph, a physical and/or drug screen. Do you understand and agree to these terms?

I understand and agree to these terms.

I DO NOT agree to these terms.

Documents Needed to ApplyRequired DocumentsOptional DocumentsResume

Diplomas/Degrees/Transcripts

Cover Letter

Letter of Recommendation

Certifications

Cobb County Human Resources 100 Cherokee StreetMarietta, GA 30090Email: cobbemployment@cobbcounty.orgMain Number: (770) 528-2541Employment Desk: (770) 528-2535RSS FeedCobb County Government participates in the E-Verify program, which is an Internet-based system that allows businesses to determine the eligibility of their employees to work in the United States. Company ID: 35131Registered 10/18/2006


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