Accounting Assistant/Human Resources Coordinator

GENERAL JOB RESPONSIBILITIES:

IDScan.net, a New Orleans based technology company, is a leading developer of identity verification and information gathering technologies that has created enhanced environments and experiences for many of the world’s most trusted brands. The Human Resources Coordinator/Accounting Assistant will assist upper management with a variety of tasks related to the general personnel management and assist the accounting department in their day to day operation.

Specific Responsibilities:

Accounting

-Assist Accounting Manager on a daily basis with the operations of the accounting and finance department. This would include data entry, review and processing of various accounts as directed by the Accounting Manager and reconciliations of accounts as assigned.

-Generate estimates and invoices for Sales Representatives.

-Posts customer payments in QuickBooks Online.

-Post vendor bills in QuickBooks Online as directed.

-Identify outstanding accounts receivables and take action in order to encourage timely payments by contacting customers to discuss overdue invoices.

Other duties as assigned.

Human Resources

-Coordinate the employee benefit packages to include health benefits to ensure that all claims are processed, handle employee processing issues and ensure that carrier contracts are properly applied.

-Ensure that all invoices from carriers for benefits are correct as compared to current staff enrollment. Report any discrepancies to the Accounting Manager so as to avoid over or under payments.

-Prepare an annual review schedule for management so that all staff receive a timely review.

-Maintain the organization chart identifying all positions and vacancies as they occur.

-Prepare the annual census data required by benefit carriers for renewal. Handle the enrollment for each benefit year to ensure processing of staff without interruption of

benefits.

-Assist management in the recruitment of open positions by preparing outside advertising material for management’s approval, and with management’s guidance conduct initial screening of applicants for those meeting qualifications.

20-30 Hours Per-Week

Qualifications:

-Bachelor Degree in Business or related degree with specific course work in Personnel Administration. At least 9-12 hours of accounting courses as part of followed curriculum.

- Minimum 2 Years Accounting Experience.

-Minimum 6 months of direct HR experience.

-Excellent written and verbal communication skills.

-Excellent computer skills. Experience in HubSpot and Google Docs is a plus.

-Attention to detail and accuracy are essential.

-Must be able to multitask.

-Proactive, professional and polite.