15 Jan
Senior Executive Assistant/ Sales to CEOBilingual in Mandarin
Vacancy expired!
Job Description
MUST BE BILINGUAL IN ENGLISH AND MANDARIN
- Assist CEO in Global Sales.
- Produce reports, summaries, communications and other information for management using available technologies.
- Handle requests for information, most of which are highly confidential, preparing all correspondences.
- Support the management team member by reading, researching, and routing correspondences; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Accurately represent the management team member by attending meetings in their absence.
- Greeting clients and guests in person or on the telephone.
- Prepare reports by collecting and analyzing information.
- Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Perform other administrative duties as assigned or requested.
Qualifications
- MUST BE BILINGUAL IN ENGLISH AND MANDARIN
- BA/BS, or the equivalent combination of education and experience.
- Minimum one year proven administrative or assistant experience
- Frequent travel and overnight stay required
- Advanced computer and technology skills including Microsoft Outlook, Excel, Word, PowerPoint, search engines
- Must have a strong internal customer service attitude—excellent interpersonal skills and the ability to build relationships
- Must have excellent written and verbal communication skills
- Experience working with highly confidential and/or sensitive materials
- Answer phones, manage voicemail and appropriately respond to external calls
- Hands-on, high energy work ethic, with an ability to work very effectively as part of an administrative team, and with all levels of the company
- Must have strong organizational skills and the ability to prioritize multiple competing tasks seamlessly and with excellent attention to detail
- Must be able to demonstrate forward thinking, problem solve, and propose solutions
- Must be highly resourceful with the ability to be effective independently and with little direction
Additional Information
All your information will be kept confidential according to EEO guidelines.
Vacancy expired!