Employee Housing & Activities Coordinator

Job Description

The

Employee Activities Responsibilities:

• Maintains a calendar of events for staff; Researches, plans, develops, determines the frequency of a variety of company-sponsored, team member-focused events and activities both on- and off-property.
• Researches, costs, recommends, acquires and maintains equipment and supplies for events and activities while staying within budget.
• Uses a variety of methods, including a computer, to communicate events and activities to team members; creates and posts flyers, communicates via appropriate social media channels, makes announcements, etc.
• Communicates in a positive guest service and enthusiastic manner that encourages participation in events and positive employee relations with management.
• Plans and coordinates events with appropriate department managers.
• Remains informed of near-by programs and events and ensure the same are offered to employees; Coordinates on-property events with third parties as required.
• Organizes and provides transportation for trips to near-by shopping, cultural events, and places of interest.
• Coordinates travel with appropriate HR and Transportation staff.

Employee Housing Duties:

• Greets new staff and give a short tour of the housing area; checks individuals into and out of housing and issues bed linens and towels.
• Communicates and conducts room inspections and reports any damage to Human Resources.
• Finds and tracks housing maintenance issues, places maintenance requests, ensures completion of maintenance tickets and maintain records.
• Works with Human Resources to coordinate and advises team members of new roommate arrivals in advance.
• Maintains a clean and safe living environment inside and outside housing buildings; Vacuums carpets, sweeps and mops floors, cleans stairwells, washes windows, removes trash, empties recycle bins, dusts and cleans housing lobbies, entrances and laundry rooms.
• Maintains an adequate inventory of supplies; Distributes, tracks and ensures retrieval of items that are loaned out.
• Assists in maintaining and enforcing the recycling program in housing areas.
• Conducts Environmental and Safety Inspections.
• Communicates and enforces housing Emergency Procedures for all residents and handle emergency phone calls as necessary.

Additional Duties:

• Knows and follows all company, Environmental, Health, and Safety Management Programs and policies.
• Ensures all events, activities, and attendees follow and remain compliant with company, safety, and other related policies, Programs, and laws at all times.
• Works extra shifts and hours as required.
• Assists in other departments as needed.
• Other duties as assigned.

Qualifications

• Read, write, speak and understand English effectively.
• Excellent verbal written and communication skills.
• Demonstrated leadership and motivational skills.
• Excellent problem-solving skills and the ability to quickly adapt to change.
• Good computer skills including familiarity with MS Office.
• Good public speaking skills.
• Strong interpersonal, organizational and time-management skills.
• Ability to calmly and effectively resolve employee problems and concerns in a timely and professional manner.
• Excellent supervisory and/or management skills.
• Knowledge of proper use of cleaning supplies and proper cleaning techniques.
• Self-motivation skills and the ability to work with minimal supervision.
• Ability to deal calmly and effectively in stressful or emergency situations.

• Must be able to understand normal conversation and accurately communicate information.
• Ability to stand and walk on paved, unpaved, uneven and sometimes slippery surfaces for extended periods of time.
• Climb stairs and ladders occasionally.
• Ability to repetitively balance, stoop, kneel, crouch, twist, turn, and grasp; Reach down, forward and overhead frequently.
• Push and Push a cart on inclining/declining surfaces.
• Must be able to operate a computer and remain seated for extended periods of time.
• Ability to lift and carry up to 50 pounds occasionally.
• Must be able to safely operate a motor vehicle.
• The worker is subject to both inside and outside environmental conditions: Adverse conditions may include extreme heat and/or cold, wind, humidity and sometimes inclement weather.

• High School Diploma, GED, or equivalent and 2 years of work experience coordinating group events, recreational activities, customer service or other work within travel and hospitality, or equivalent combination of work experience and education required.
• Bachelor’s degree in Event Management, Recreation, Hospitality or similar discipline preferred.

Additional Information