21 Jan
Engineering Coordinator
Vacancy expired!
- Responsible for Capital Purchase Requisition and Purchase Order Workflow
- Responsible for Contract Management including but not limited to contract documentation workflow, routing contracts for approval, filing and organization of contracts.
- Responsible for purchase order management including but not limited to creating purchase orders, tracking open purchase orders/commitments past due, clearing blocked purchase orders from workflows, resolving past due invoices and commitments.
- Provide general office administrative services for multiple executives including calendar management, telephone coverage, mail & fax processing & distribution, file set-up & management, ordering office supplies & equipment
- Coordinate conference calls, Telepresence, and/or video conferencing
- Schedule, plan & organize all logistical details for internal & external meetings
- Work on special projects as directed
- Coordinate and execute purchases for support of office activities and minor project expenses
- Reconcile internal department expenses and purchases with local Factory and NPE Corporate Accounting Groups
- Compile and distribute Employee & Project Contractor working hours and weekend coverages
- Consolidate department materials receipts, notifications and distribution of ordered and received items including pick-ups, drop-offs and packing as required
- Manage site wide access badging and safety validation on a daily basis of up to 400 contract employees
- Validate contractor daily rosters and contractor training
- Contract management and purchase order workflow experience
- Proficient in Microsoft Office Suite of Applications -Excel, Outlook, PowerPoint, Word
- Minimum 2 - 5 years of experience providing administrative support to an executive staff
- Demonstrated ability to deal with ambiguity and handle stressful situations with composure
- Excellent verbal communication skills
- Must be able to interact and communicate with individuals at all levels of the organization
- Must be flexible and adaptable to change in the working environment and able to deal with the unexpected
- Professional demeanor
Vacancy expired!