Administrative Receptionist

Job Description

The Administrative Receptionist serves as the administration office receptionist and performs general office support functions. The Administrative Receptionist participates in the pool of administrative assistants and covers and assists managers and directors when absences in administrative assistant staff take place. The Administrative Receptionist reports directly to the Executive Assistant.

1. Provide excellent customer service to visitors, patients, and staff in person and on the phone.
2. Manages vehicle pool and conference room reservation system.
3. Process all incoming and outgoing correspondence.
4. Provides clerical support to managers and directors.
5. Supports the organization as needed.

Qualifications

1. High School diploma or GED equivalent.
2. Associate or bachelor’s degree preferred.
3. Two year of experience related to the position.
4. Possess valid and unrestricted Arizona driver’s license (within 30 days of hire if applicant is from out-of-state) with no DUI/DWI or reckless driving convictions in the last five years. No more than two at-fault accidents in the last three years. Must maintain a valid AZ driver license during employment. Must be insurable by NATIVE HEALTH liability auto policy.
5. Must pass a criminal background check with a Class I Fingerprint Clearance Card within the initial ninety (90) calendar days of employment.
6. Must pass a substance abuse testing upon employment, and submit to a random testing during the course of employment.
7. Must have an updated Immunization (IZ) Record.
8. Must have a current (within 12 months) Tuberculosis (TB) skin report upon employment and provide an update annually.
9. Must obtain a CPR Card within ninety (90) calendar days of employment and maintain a valid CPR card during employment.

1. Excellent customer service skills, including phone skills and ability to handle multi-telephone lines.
2. Excellent organizational skills and strong attention to detail.
3. Ability to work well with others.
4. Effectively verbal and written communication skills.
5. Knowledge of general office procedures including filing, typing, copying, faxing, and telecommunication.
6. Ability to identify sensitive or confidential information and abide by confidentiality requirements.
7. Ability to organize and manage record keeping and filing systems.
8. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
9. Dependable, punctual, reliable, and able to meet deadlines.
10. Understands the Native American community and culture and has experience working with people from diverse ethnic groups and various backgrounds.
11. Must be able to function as a team member.
12. Ability to work well under pressure,managing and prioritizing multipletasks.

Additional Information

Native Health is an EEOC, Employment-At-Will, and Native American Preference employer. A Drug Free and Commercial Smoke-Free work environment.