Administrative Assustant / AP Clerk

The Green Gang, Inc. is a family-owned commercial lawn care company and has an immediate opening for an Administrative Assistant / Accounts Payable (A/P) Clerk. The candidate in this role will work closely with the office manager and the two company operations managers. Other responsibilities include attending to the general administrative needs of the company. The essential functions of this role will include receiving and entering all AP bills and resolving A/P issues and assisting managers with employee scheduling and employee time tracking. Candidates must be professional in appearance and have proficient verbal and written communication skills. This position requires someone who is resourceful, has an eye for detail and enjoys learning. Candidates must have the ability to work in a fast-paced environment and juggle various tasks at once.

Work Schedule M-F, 8am-5pm with flexibility if needed.

Ideal candidate is someone who is dependable, honest with a friendly, positive/can-do attitude and looking to make a long-term career move. Compensation is based on experience with opportunity for growth.

Ensure compliance with company policies while carrying out daily processes and controls accurately and on time

Handle the customer service needs of internal business partners

Perform special projects as assigned

Sort, log, and file invoices, and other documents

Assist with administrative and clerical tasks

Assist with client contracts

Assist with employee issues, specifically uniforms, scheduling, time tracking, etc.

Answer and route telephone calls and Assist clients and customers using professional phone skills

Requirements

Accounts Payable (AP) experience in QuickBooks or other accounting software, preferably 2+ years

Proficiency in Excel and other Microsoft Office skills

Manage full-cycle A/P

Processing, posting, and recording of vendor and subcontractor invoices Perform daily processes and controls accurately, ensuring company policies are followed

Organize, register, and file invoices and other documents

Handle the customer service needs of clients

Attention to detail and demonstrated ability to follow standard procedures is a requirement

Strong data entry skills

Excellent customer service and interpersonal skills, especially when interacting with our clients

Ability to work within Excel spreadsheets and databases

Key Attributes of Ideal Candidate:

Detail-oriented

Accurate and efficient processor

Knowledge of invoicing functions and standard procedures

Strong organizational skills

Strong problem solver

Flexible and adaptable

Pro-active communicator

Motivated self-starter

Team player capable of working effectively amongst all employees and departments

Professional telephone skills

Ability to prioritize and multitask

Willingness to teach others who are less tech-savvy

A great sense of humor

Highly competitive benefits package including:

401 (k) plan with 50% company match on the first 10%

Paid vacation

Paid Holidays

Please apply by sending resume via email