Accounts Receivables Associate

Provides financial, administrative, and clerical support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner.

• Prepare, verify, and process invoices for sales or services rendered
• Enter data on invoices; ensure proper coding on documents
• Post customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software
• Prepare cash and check payments for bank; totaling and recording the deposit amounts, filling out deposit slips and bundling the funds and slips; making deposits at the bank
• Update receivables by totaling unpaid invoices
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify the validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and customers
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions by following pending deductions procedures
• Resolve collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department
• Summarizes receivables by maintaining invoice accounts, coordinating monthly transfer to accounts receivable account, verifying totals, preparing reports
• Generate monthly, quarterly, or annual financial statements and reports detailing paid and unpaid invoices and other accounts receivable activity
• Collect on accounts by sending invoice reminders and communication with customers via phone, email, fax, or mail
• Protect organization’s value by keeping information confidential
• Update job knowledge by participating in educational opportunities

• Associates Degree or equivalent from a two-year college or technical school preferred
• 2-4 years accounts receivable
• Knowledge of general accounting principles, regulatory standards, and compliance requirements
• Ability to calculate, post and manage accounting figures and financial records
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision-making skills