Site Administrator

Marathon Equipment is Hiring Site Administrator Immediately!

Perform a full range of administrative duties including but not limited to confidential data entry into multiple HRISs, timekeeping duties, correspondence, security management, organizing and catering of meetings, greeting visitors, and organization of electronic files. Full benefits available on your first day of employment. Onsite medical clinic available to employees and families that qualify. Come work with the best at Marathon Equipment!

Apply online at: https://careers.dovercorporation.com/job/Vernon-Site-Administrator%2C-1st-shift%2C-Marathon-Equipment-v917-AL-35592/648842901/

High school diploma or GED required. EEO.

Marathon Equipment, Co Rd 9, Vernon, AL 35592

POSITION SUMMARY: This position performs a full range of administrative duties including but not limited to confidential data entry into multiple HRISs, timekeeping duties, correspondence, security management, organizing and catering of meetings, greeting visitors, and organization of electronic files. Responsible for preparing high-level communications, developing and preparing complex reports, presentations, and meeting notes. This position will also assist with special projects, tasks, or duties as assigned. This individual interacts and contributes effectively with others in a team atmosphere and has the ability to organize and manage simultaneous projects with strong follow-up skills and attention to detail while maintaining confidentiality and exhibiting sound judgment.

ESSENTIAL JOB FUNCTIONS INCLUDE:

Receives incoming calls, transfers to appropriate extension or provides requested information.

Manages building access for employees and guests, monitoring logbook, and issuing visitor badges.

Receives and sorts mail and prepares daily outgoing mail.

Ability to interact courteously and professionally with all employees and guests.

Assists a variety of departments and visitors with hotel reservations, clerical duties, travel arrangements, lunches, on site meetings etc. when needed.

Assists with employee activities and events; may include occasional evenings and weekends.

Manages the attendance/communications hotline and distributes the messages to the site managers.

Participates in HR Helpline rotation for multiple Dover companies.

Assists with password reset functions for multiple systems and records company ticket tracking system.

Attendance at work, including presence at work during regular working hours, or another schedule as assigned by the department manager, is essential. Acceptance of overtime assignments may be required to meet goals and objectives.

Maintains strict confidentiality of all human resources data including but not limited to pay, personal information, drug testing results, and background checks.

Job applicant and new hire coordination as well as collecting, transmitting, and updating new hire data or paperwork.

Requests payroll adjustments when necessary and submits documents to payroll.

Partners with the functional Human Resources team members to support specific initiatives (wellness, newsletter distribution, posting announcements, etc.).

Assists Customer Service Coordinators with administrative tasks as needed.

Works with Customer Care Supervisor to maintain daily/weekly/monthly reporting as needed.

Works with Operations Managers/Supervisors to maintain daily/weekly/monthly reporting as needed.

Participates in continuous improvement efforts, creating and documenting efficient processes and procedures.

Performs other related duties as required and assigned.

JOB SPECIFICATIONS:

Bachelor’s Degree is preferred or equivalent experience.

High School diploma is required.

3 to 5 years’ experience required.

Due to extensive access to confidential data, this individual must not be related to anyone in the Vernon, AL facility.

Experience using HRIS databases such as HR Central and ADP.

Experience in ADP timekeeping systems such as Kronos or E-Time.

Experience with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Excellent oral and written communications skills, including a clear and courteous speaking voice.

Basic business and clerical skills is required.

Ability to maintain complete confidentiality regarding incoming calls and other information received in the course of business.

Experience in a rapidly growing and changing environment is important.

Strong interpersonal skills with the ability to establish and maintain effective working relationships with individuals at all levels within the organization.

Strong organizational skills with great attention to detail.

Ability to manage multiple projects simultaneously.

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