Office Assistant

Office Assistant

Job Description

Summary

The Office Assistant is responsible for the administrative/ financial side of the Sew Yeah Quilting office. The Office Assistant will need to meet many deadlines, and maintain a high level of organization (in regards to meeting said deadlines, maintaining company records, tracking/ filing business licenses, insurances, etc.), and report progress/ obstacles to his/her direct supervisor in regular meetings.

Duties and Responsibilities

Administrative Responsibilities

Maintain up-to-date insurances and business licenses

Maintain a spreadsheet/ tracker of all renewal dates.

Review/ make corrections to POS system

Review/ make corrections to online orders

Solve issues relating to the store (e.g., security camera malfunction, security system login issues, etc.).

Provide reports and updates as requested by supervisors.

Order office supplies and maintain items in stock.

Financial Responsibilities

Enter new employee profile information for payroll

Process bi-weekly payroll

Cut/ mail vendor checks

Reconcile bank feed in QBO

Provide financial reports to direct supervisor

Other Responsibilities

Work with all departments (as needed) in resolving issues, gathering data/ reports, and/or assisting with issues on the floor/ front end.

Promote the Sew Yeah values by modeling and providing encouragement to all team members, in all departments.

Assist with company special events (planning/ ordering supplies, and execution of events, as needed).

Participate in all agency meetings and other required meetings.

Adhere to all company policies and procedures and model them for other team members.

Maintain team member, and client, confidentiality in all circumstances as required by professional ethics and legal requirements.

Other duties as assigned by supervisors

Qualifications

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Write "fish" in your response to be considered for the position

Education

High school diploma or GED

Experience

Experience in a management/ supervisor role- preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must occasionally lift and/or move up to 20 pounds. While performing the duties of this job, the employee is occasionally required to stand, walk, and sit; and frequently required to use hands.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is rarely exposed to work near moving mechanical parts.

The noise level in the work environment is usually moderate.