Onboarding Specialist

The HR Onboarding Specialist has ownership over the onboarding and offboarding of Taos employees, including, but not limited to, candidate welcome and instruction, record-keeping, file maintenance and HRIS entry. This role also provides administrative support related to day-to-day HR department operations, maintaining high standards of confidentiality of all employee records and information. What you'll be doing

• Ownership over the Onboarding process, including but not limited to:
• End to end onboarding tasks, such as auditing offer letters for accuracy, launching onboarding packets, complete onboarding task entries in PCTY, presenting orientation
• Initiate new hire background checks and monitor through completion
• Coordinate with hiring manager on first week schedule
• Coordinate completion of employee I-9 forms, and maintainence of existing I-9 files
• Conduct weekly new hire orientation
• Inform new hires on their first tasks (e.g. which programs to download and how to activate their accounts)
• Be new hire's initial primary point of contact for questions and directing to resources
• Perform data entry into HRIS and other relevant systems
• Monitor HRIS system for data accuracy, make timely correction or updates
• Ownership of Administrative Offboarding
• Ensure SFDC/PCTY off-boarding is processed
• Send initial "Last Day" email to employee
• Initiate Exit Survey and schedule Exit Interview
• Prepare & send all separation paperwork for voluntary terms, assist with the same for Involuntary terms
• Partner with Payroll to ensure final pay is distributed according to state guidelines
• Move E-File to inactive
• Provide weekly, monthly and as requested reporting on hiring/termination metrics - Exec rollup of reasons people are leaving
• Periodically/monthly review Org Chart in PCTY to ensure accuracy of reporting lines and titles
• Maintain employee HR files
• Monitor HR VM Calls and Verification VM Calls, Process employment verification requests
• Log and distribute "Kudos cards," including request validation and monthly Finance reporting
• Administer charitable contributions program, including eligibility validation, tracking of annual limits and payment submission
• Other duties and projects as assigned

• 1-3 years related experience
• Bachelor's degree preferred or equivalent work experience
• Proactive self-starter with strong organization and time management skills
• Solution oriented - Ability to pay attention to minute details of a project or task and proactively investigate solutions
• Strong communication skills, both verbal and written
• Familiarity working with HRIS systems, Salesforce and Office 365 Suite
• Must be able to multi-task in a fast-faced environment