Administrative Assistant

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.What we offer:

Health, Life, Dental and Vision Insurance

Flex Spending (FSA) (Cafeteria Plan)

401(k) Plan

Employee Stock Ownership Plan (ESOP)

Paid Time Off (PTO)

Paid Holidays

Administrative AssistantThe Administrative Assistant is responsible for initiating, conducting and coordinating the clerical and administrative functions required for the effective operation within an office. He/She will assist other branch personnel including key managers in a variety of administrative roles.Job Responsibilities

Responsible for assisting with office reception functions including greeting customers, vendors, and associates

Conduct billing, receivable, and payable functions as assigned

Provide general administrative support for managers and staff

Create, type, and distribute internal and external correspondence

Coordinate technician schedules: call customers for time & date

Maintain various types of records

Gather information from customers to set up service calls for the Fire Alarm Department

Assist in compiling contracts, proposals, and job packets

Maintain and enter payroll for technicians

Able to perform Contract job set ups and billings

Offer suggestions and solutions on improving efficiency of general office procedures

Accomplish responsibilities as required using business software approved by WSFP

Other duties as assigned

Job Qualifications

High School diploma or GED; and/or one to two years related experience and/or training is preferred

Proficient computer skills with working knowledge of business software applications

Excellent written and verbal communication skills

Knowledge in certified payroll & able to run reports

Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering phones, or dealing with other associates

Willing to pass a post-offer drug screen and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.VEVRAA Federal Contractor