Part-Time Receptionist

Part Time, Hourly (Starting $15.00/hr)

Monday to Thursday 2:00 PM to 5:00 PM

Friday 9:00 PM to 4:00 PM

ESSENTIAL JOB RESPONSIBILITIES:

Establish and maintain a welcoming environment

Warmly greet guests and clients, guiding them through appropriate sign-in

Maintain a clean and organized reception area

Maintain a clean, safe, and organized workspace, including outside entrances

Answer phones promptly, directing calls or taking messages accurately and appropriately

General Agency Administrative Support

Maintain calendar(s), schedule events and meetings as assigned

Make copies, fax, scan, send emails, and file paperwork as directed

Manage the main line voicemail and updating voicemail messaging for staffing changes and closures

Support maintaining supply inventory and order office and cleaning supplies as needed

Assist in creating, updating and maintaining documents

Translate (English/Spanish) letters and other documents as requested

Assist with Facebook posts and basic website edits

Assist with other assigned duties and tasks as deemed necessary and relevant to the position.

QUALIFICATIONS AND SKILLS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

General Skills

Ability to manage multiple tasks and to develop solutions to problems with limited supervision

Ability to work with a diverse team of staff

Organized and able to multi-task

Be flexible and open to change and unexpected circumstances as they arise

Education

High School Diploma or GED

Language Ability

Written and spoken bilingual fluency in English/Spanish, native Spanish speaker preferred

Computer Skills

To perform this job successfully, an individual should have strong knowledge of Word Processing software; Spreadsheet software; Internet software; including but not limited to; Word, Excel, Outlook, PowerPoint, Mail Merges, and database management

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and hear.