Front Office Assistant (Thousand Oaks/Westlake Village)

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. Most importantly, you’ll efficiently manage schedules that bring-in and follow up with those in need of hearing care. Your compassion and care will help you provide a service your grandparents would be proud of. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

Organize office and assist associates in ways that optimize procedures

You’re able to multitask and be proactive within the office, including answering multiple phone lines, scheduling appointments electronically, billing insurance, and managing inventory.

Create and update records ensuring accuracy and validity of information

You're committed to providing exceptional customer service

Monitor level of supplies and handle shortages

Resolve office-related malfunctions and respond to requests or issues

Coordinate with other departments to ensure compliance with established policies

Qualifications

Proven experience as office assistant, or in another relevant administrative role

Knowledge of "front office" computer systems (ERP software)

Working knowledge of office equipment

Thorough understanding of office management procedures

Excellent organizational and time management skills

Analytical abilities and aptitude in problem-solving

Excellent written and verbal communication skills

Proficiency in MS Office (excel, google docs)

Associates degree preferred

Monday - Friday 10am - 6:30pm

Please DO NOT call our office or Walk-In regarding this position and apply through Indeed

Job Type: Full-time

Pay: $16.00 per hour

COVID-19 considerations:

In addition to halting walk-in customers (scheduled appointments only), we've implemented new store cleaning procedures after every appointment & provided personal protective equipment for all office staff. Our goal is the safety of our teams and staff.