Office Assistant

CHICO UNIFIED SCHOOL DISTRICT

JOB ANNOUNCEMENT FOR

OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION

Salary Range: $15.07-$18.31/Hour + longevity steps.

Salary Placement: Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.

GENERAL INFORMATION & INSTRUCTIONS:

A. Apply on-line at www.edjoin.org or pick up a job announcement and instructions on how to apply on-line in the lobby of CUSD Administration Building, 1163 E. 7th Street, Chico, CA.

B. Read the job announcement prior to completing the application form.

C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.

D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20109.

E. Complete all parts of the application. Any requested attachments must be received by 4:30 p.m. on the closing date. Late applications are not accepted.

THE POSITION

The District anticipates openings and is recruiting for OFFICE ASSISTANT. Future available positions may be full or part time and typically work 197 days per year. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as-needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: One year of general clerical experience, equivalent to the completion of the 12th grade, and ability to type or operate a keyboard at a level proficient for successful job performance. Top qualifying candidates will be invited to the written exam. The District will determine the top candidates based solely on the information submitted on the application. All persons interested in this position, and who meet job related and essential qualifications, are encouraged to apply. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to race/color, religious creed, national origin/ancestry, age, mental or physical disability, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions,) sexual orientation, gender identity/gender expression, military/veteran status, marital status, medical condition or genetic information. Bilingual candidates are encouraged to apply.

EXAMINATION AND CERTIFICATION - The examination consists of an evaluation of the application for experience and education that pertains to essential duties and qualifications. The top qualifying candidates will be invited to continue the exam process. The District will determine the top candidates based solely on the information submitted on the application. The examination will consist of a written test designed to test job related and essential qualifications, weighted 40%; and an oral exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 60%. The top-scoring candidates who pass the written test will be invited to the oral exam. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.

APPLICATION/EXAMINATION DATES & CERTIFICATION

a. Closing date for filing applications: Friday, October 23, 2020, 11:45 p.m.

b. Date of written exam: Monday, Nov. 9, 2020 (during the day)

c. Date of oral exam (personal interview): Friday, Nov. 20, 2020 (during the day)

d. Certification shall be according to Merit System §1507.

e. Selection interviews will be scheduled as needed following the exam process.

JOB DESCRIPTION INFORMATION

DEFINITION

Under general supervision, to perform a variety of general clerical duties in support of the program to which assigned; to provide word processing and data entry support; and to provide information and assistance to students, faculty, staff and the general public.

SUPERVISION EXERCISED

May exercise functional and technical supervision over student assistants.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

Perform a variety of clerical duties, including typing, proofreading, filing, checking records and recording information on records.

Compile and prepare various departmental files, records and reports; search files for specified information.

Type letters, reports, requisitions, purchase orders, forms, warrants, file cards and other material from rough draft, marginal notes, verbal instruction or transcribing machine recordings; respond to routine correspondence; shred confidential materials.

Greet visitors and the general public in person and on the telephone; refer visitors and transfer calls to appropriate personnel; take and transmit messages for staff; assist the general public, staff, faculty and students by providing general information regarding the location, dates and times of events and District policies and procedures; relay messages to appropriate personnel regarding emergency calls and situations; schedule appointments.

Provide information to parents, teachers and counselors and may provide assistance to Senior Office Assistant who maintains secondary student attendance.

Maintain and review financial records and documents for clerical and arithmetical accuracy, completeness and for compliance with established procedures; sort and file documents and records according to predetermined classifications.

Sort and distribute mail and fax correspondence.

Receive, sort, duplicate and distribute various instructional materials; prepare materials for student packets, faculty handbook and other related materials for distribution.

Take care of sick or injured students; administer basic first aid and dispense prescribed medication to individual students in accordance with District policy; notify parents of student injury or illness as necessary; complete accident reports as needed.

Review and monitor purchase orders and invoices; maintain records of expenditures.

Monitor inventory of materials, supplies and equipment; examine the condition of inventory; repair or replace items as required.

Contribute to the design, edit, duplication and distribution of the newsletter and bulletins to parents and staff.

Supervise students present in the office for disciplinary reasons or who arrive early or leave campus late.

Operate a variety of office machines, including typewriters, copiers, adding machines, transcribing machines and computer terminals.

Perform related duties and responsibilities as assigned.

JOB RELATED AND ESSENTIAL QUALIFICATIONS

Knowledge of:

Modern office practices, methods and computer equipment.

Principles and procedures of record keeping.

Word processing methods, techniques and programs.

Techniques used in public relations.

Alphabetical, numerical and subject matter filing systems.

Basic mathematical principles.

English usage, spelling, vocabulary, grammar and punctuation.

Skill to:

Operate modern office equipment, including computer equipment.

Type or operate a keyboard at a level proficient for successful job performance.

Ability to:

Learn, interpret and apply the policies, procedures, laws and regulations pertaining to assigned programs and functions.

Learn basic first aid principles and practices may be required for some positions.

Perform responsible clerical work with accuracy and speed, with frequent interruption.

Perform accurate mathematical computations.

Prepare and maintain accurate and complete records.

Prepare clear and concise reports.

Interact effectively and sensitively with individuals from diverse backgrounds.

Respond to requests and inquiries for information regarding District policies and procedures.

Work independently in the absence of supervision.

Understand and follow oral and written instructions.

Communicate clearly and concisely, both orally and in writing.

Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

Experience and Training Guidelines:

Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:

Experience:

One year of general clerical experience.

Training:

Equivalent to the completion of the twelfth grade.

Special Requirements:

Essential duties require the following physical skills and work environment:

Ability to work in a standard office environment.

PC - November 1996, July 2012

EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS

The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.

Vacation Credit shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.

Holidays Employees in a paid status the day before or after the holiday are entitled to holiday pay.

Health and Welfare Benefits Full-time employees of the District receive up to $1,170/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $119 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions. Sick Leave One day of sick leave is earned for each month worked, with unlimited accumulation. Probationary Period All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into. Retirement All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary. Social Security All classified employees are covered by Social Security and must contribute to the Social Security system.

Credit Unions There are credit unions available for membership by all classified employees.

Questions, contact: CUSD, 1163 E. 7th St., Chico, CA 95928 (530) 891 3221 - TTY (530) 895-4030

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

JOB LINE: 530-891-3000 & PRESS 5-6