Project Document Controller

Project Document ControllerDescriptionSummaryImplements and maintains systems of project document control, serving as a documentation facilitator for technical project teams.Essential Duties and Responsibilities

Maintains project deliverable systems and records.

Assists with the development of turnover and closeout packages.

Assists with the management of functional checkout and commissioning documentation.

Maintains effective communication between all related work sites.

Implements and understands systems specifications.

Executes and maintains version and rendition control procedures.

Executes and maintains creation, distribution and copy control procedures.

Executes procedures to evaluate information.

Utilizes appropriate technologies for specific project needs.

Executes special projects.

Analyzes functions and makes recommendations.

Assists users in requests for information and coordinates filing of deliverable related information.

Assists in orientation, training and cross-training of new employees and users.

Files engineering project deliverable related documentation.

Performs media reproduction services including copying, documentation and/or scanning if necessary.

Attends project meetings, as necessary.

Coordinates and completes work to meet project schedules and deadlines.

Other duties that are pertinent to the department or unit’s success also may be assigned.

This position has no supervisory responsibilities.

Qualifications

High School Diploma or GED equivalent.

Advanced skillset with Microsoft Office Suite required. Candidates will be required to complete a skills assessment.

Previous experience with Sharepoint navigation and management preferred.

Language Skills:Ability to read, analyze and interpret common scientific and technical journals. Ability to respond to common inquiries or complaints from clients, regulatory agencies, or members of the business community. Ability to effectively present information to management and client.Mathematical Skills:Comprehend and apply principles of calculus, modern algebra and statistical theory. Ability to work with concepts such as limits, rings, quadratic and differential equations and proofs and theorems. Ability to apply mathematical operations to work projects.Reasoning Ability:Apply principles of logical or scientific thinking to a wide range of intellectual and practical problems. Ability to deal with non-verbal symbols (formulas, scientific equations, graphs, etc.) in the most difficult phases. Ability to deal with a variety of abstract and concrete variables. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.Computer Skills:Possess a working knowledge of Microsoft Word, word processing software; Excel spreadsheet software; Outlook e-mail software; and any other discipline-specific design or analysis software, as required.Certificates and Licenses:Listed on the Level Classification page, if applicable.Supervisory Responsibilities:Listed on the Level Classification page, if applicable. Language Ability:Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of managers, clients or employees of organization. Math Ability:Ability to calculate figures and amounts such as fractions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry. Reasoning Ability:Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills:To perform this job successfully, an individual should have knowledge of MS Word, word processing software, and MS Excel spreadsheet software. Certificates and Licenses:No certifications required. Supervisory Responsibilities:This job has no supervisory responsibilities.CompetenciesTo perform the job successfully, an individual should demonstrate the following competencies:AnalyticalSynthesizes complex or diverse information;Collects and researches data;Uses intuition and experience to complement data;Designs workflows and procedures.DesignGenerates creative solutions;Translates concepts and information into images;Uses feedback to modify designs;Applies design principles;Demonstrates attention to detail.Problem SolvingIdentifies and resolves problems in a timely manner;Gathers and analyzes information skillfully;Develops alternative solutions;Works well in group problem solving situations;Uses reason even when dealing with emotional topics.Technical SkillsAssesses own strengths and weaknesses;Pursues training and development opportunities;Strives to continuously build knowledge and skills;Shares expertise with others.InterpersonalFocuses on solving conflict, not blaming;Maintains confidentiality;Listens to others without interrupting;Keeps emotions under control;Remains open to others' ideas and tries new things.Oral CommunicationSpeaks clearly and persuasively in positive or negative situations;Listens and gets clarification;Responds well to questions;Demonstrates group presentation skills;Participates in meetings.Team WorkBalances team and individual responsibilities;Exhibits objectivity and openness to others' views;Gives and welcomes feedback;Contributes to building a positive team spirit;Puts success of team above own interests;Able to build moral and group commitments to goals and objectives;Supports others’ efforts to succeed;Recognizes accomplishments of other team members.Written CommunicationWrites clearly and informatively;Edits work for spelling and grammar;Varies writing style to meet needs;Presents numerical data effectively;Able to read and interpret written information.Strategic ThinkingDevelops strategies to achieve long-term success.Safety and SecurityObserves safety and security procedures.Working Conditions and Physical RequirementsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually quiet.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to walk; use hands to finger, handle or feel; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.Required LanguageEqual Opportunity Employer/Shareholder PreferenceNANAWorley is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran protected status or any other characteristic protected by applicable law.NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.It is NANAWorley’s policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements. Accommodation RequestIf you are a job seeker with a disability and require accessibility assistance or an accommodation to apply for one of our jobs, please submit a request by telephone or via email. In order to appropriately assist you with an accommodation, we ask that you please specify the assistance needed in order to access our jobsite and post for a position. The dedicated email and telephonic options are listed below and are reserved only for individuals with disabilities needing accessibility assistance.To request an accommodation by telephone, contact us at: 1-800-478-2000To request an accommodation by email, contact us at recruiting@nana.comJob: Engineering/DesignCompany: NANA WorleyPrimary Location: US-AK-AnchorageShift: Day JobClosing Date (Period for Applying) - External: Feb 3, 2024, 11:59:00 PMReq ID: PRO00302