ADMINISTRATIVE ASSISTANT I - 42000550

ADMINISTRATIVE ASSISTANT I - 42000550 Date: Jan 30, 2024 Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 820096 Agency: Agriculture and Consumer ServicesWorking Title: ADMINISTRATIVE ASSISTANT I - 42000550Pay Plan: Career ServicePosition Number: 42000550 Salary: $36,000.12 - $41,000.18 Posting Closing Date: 02/06/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) ADMINISTRATIVE ASSISTANT I FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES OFFICE OF AGRICULTURAL LAW ENFORCEMENT STATE PERSONNEL SYSTEM OPPORTUNITY ONLY CURRENT STATE PERSONNEL SYSTEM EMPLOYEESWILL BE CONSIDERED. The headquarters for this position is located in Leon County. Administrative Assistant I Duties: Acts as the office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Operates and/or utilizes a variety of business and office equipment and machines including a multi-line telephone, computers, photocopying equipment, scanners, calculators, etc. Develops and maintains tracking, filing, and calendar assignments for headquarters personnel. Keeps the Rhodes Building Emergency Operations Center (EOC) calendars updated, printed, and posted so employees and visitors are aware of groups meeting within the facility. Orders, organizes, and maintains adequate quantities of office supplies. Receives, inventories, and distributes mail and packages daily. Updates and maintains employee work addresses and phone numbers. Coordinates the sign-out of vehicles assigned to Tallahassee Headquarters. Assists with collation and processing of Public Records Requests submitted to the Office of Agricultural Law Enforcement (OALE). Queries records systems to assist subject matter experts in retrieval of requested documents. Assists in performing fiscal, personnel, purchasing, statistical, reporting, and other major office functions as required or requested. Provides support to OALE Headquarters staff. Assists the Personnel Liaison with the hiring process for all bureaus which may include scheduling interviews and conducting education verifications, employment verifications, mutual applicant checks, and local records checks. Responsible for processing and maintaining audit reports relating to the management of accreditation proofs to ensure accuracy. Assists in the development and maintenance of an electronic file management system directly related to accreditation standards. Collects and files proofs of compliance and assists with entering information in the tracking program. Assists the Accreditation Manager in the distribution of OALE written directives and the preparation for mock and on-site assessments. Assists with maintaining accurate, up-to-date files by ensuring the timeliness of reports. Acts as a PowerDMS User Administrator. Responsible for adding new user accounts, assigning/reassigning users to groups, and disabling user accounts for separating employees. Responsible for routinely conducting user account and group membership audits in PowerDMS. Performs other duties as needed. Minimum Qualifications:

High school graduate or GED and 5 years of clerical experience.

A bachelor's degree from an accredited college or university and one (1) year of clerical experience.

A master's degree from an accredited college or university can substitute for the required experience.

Applicant must possess and maintain a valid driver license.

Selection Process - The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to:

A completed State of Florida Employment Application.

A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.

Oral Review Board.

Background Investigation.

Drug Screening.

Fingerprinting.

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

Annual and Sick Leave benefits;

Nine paid holidays and one Personal holiday each year;

State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;

Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)

Flexible Spending Accounts;

Tuition waivers;

And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

Salary - $36,000.12 - $41,000.18

Contact- Carrie Jenkins at (850) 879-3335, or Carrie.Jenkins2@FDACS.gov, with any questions or concerns.

Notes - Successful applicant must pass a background investigation including fingerprinting and must also pass a drug screening as conditions of employment.

Persons selected for this position will be required to complete a willingness agreement with the agency regarding residency and other requirements related to the position.

If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please be sure to review each answer as they cannot be changed once your application is submitted.

Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://www.fdacs.gov/Divisions-Offices/Agricultural-Law-Enforcement

ATTENTION CANDIDATES

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).

Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.

Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values

and supports employment of individuals with disabilities. Qualifiedindividuals with disabilities are encouraged to apply. SPECIAL NOTES: The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee