Administrative Assistant (Bilingual English/Spanish)

S&W Insurance Agency is seeking a motivated and organized Administrative Assistant to join our team.

The ideal candidate will be fluent in both English and Spanish and possess administrative skills. This is a full-time position based in our Falls Church, VA office, requiring the candidate to be available on-site five days a week.

Responsibilities:

- Provide administrative support to the team, including answering phone calls, managing emails, and scheduling appointments.

- Assist with office organization and maintenance of files and records.

- Prepare and edit documents, reports, and presentations using Microsoft Office Suite (Word, Excel, PowerPoint).

- Coordinate meetings and events, including scheduling, arranging logistics, and preparing materials.

- Act as a liaison between clients and the agency, providing excellent customer service in both English and Spanish.

- Assist with translations of documents and communications as needed.

- Manage office supplies and inventory, ensuring sufficient stock levels.

- Collaborate with team members to ensure smooth workflow and efficient operations.

- Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Requirements:

- Fluent in English and Spanish, with excellent verbal and written communication skills in both languages.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams.

- Strong organizational skills and attention to detail.

- Prior administrative experience preferred.

- Ability to multitask and prioritize tasks effectively.

- Reliable and punctual

- Must be local to Falls Church, VA, and available to work on-site five days a week.

If you meet the qualifications and are looking to join a dynamic team in the insurance industry, we encourage you to apply. Please submit your resume and cover letter detailing your relevant experience and language proficiency. S&W Insurance Agency is an equal opportunity employer.