Office Coordinator

Posting InformationPosting Number2024330Posting/Functional TitleOffice CoordinatorUniversity Pay Plan TitleGrant SpecialistLocationOther - Linkedin, govermentjobs.comDepartmentTexas Justice Court Training CenterRecruitment TypeOpen to AllJob TypeFull-TimeMonthly Salary$3,750.00Job CategoryExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Direct experience in office coordinating environment

Excellent customer service skills and excellent telephone etiquette

Demonstrate proficiency in MS Office Suite and general computer skills including database knowledge

Ability to coordinate a variety of work/office activities

Ability to work both independently and part of a team

Strong interpersonal and organizational skills

Strong verbal and written communications skills

Ability to complete assignments efficiently within established deadlines

Preferred QualificationsJob DescriptionOur office is on the lookout for an exceptional office coordinator to join our team to support both our staff and the network of over 8000 clients we serve. We provide judicial education to judges, constables, and court staff around the state. Responsibilities include managing the registration process, addressing website-related issues, and ensuring a seamless experience for our members. We’re in search of a team player who thrives on organization, enhances office processes, and delivers outstanding customer service. If you’re ready to contribute to a fast-paced and fulfilling environment, we invite you to join our team!Job Duties

Process and enter registration payments into database

Interface with our clientele via telephone

Delivering deposits to the university campus

Prepare correspondence such as invoices, receipts, and general correspondence

Generate and prepare post-event reports to submit to funding agency by required due dates

Receptionist duties

Meet required arrival time of 8:00 am to ensure office opening and answer incoming calls

Process incoming/outgoing mail

Coordinate with other staff on events management

Review and improve office processes

Other projects/duties as assigned

Additional Information to ApplicantsGRANT FUNDED POSITION LOCATED IN AUSTIN , TEXAS (Currently working 4 days remotely & 1 day in the office)Job Open Date02/09/2024Job Close Date (posting closes at midnight)02/23/2024Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a cover letter.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/45512Applicant Document