Executive Assistant

Our client is a prominent university based in Cambridge, MA, seeking an Executive Assistant to work in a contract through early May 2024, with opportunity to extend. This role pays up to 45/hr depending on candidate experience. This position comprises a 35-hour work week.Responsibilities:Provides wide range of complex office and administrative support to a senior manager or executive.Serves as principal contact and source of information for customers of the department, including faculty, students, staff, and external customers.Develops, implements and administers office procedures, policies and operations.May monitor budget including tracking expenditures and preparing reports.May maintain personnel records.Reviews, routes, answers and monitors follow up actions on correspondence.Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases.May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items.Manages complex calendars, arranges for meetings, appointments and travel arrangements.Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email.Uses Internet, may include basic website maintenance.Requires ability to rapidly learn University and departmental policies and procedures.Requires excellent communication and interpersonal skills.Qualifications:Bachelor's degree requiredAt least 4 years of previous high-level administrative experience required.Previous exposure to calendar management, meeting setup, documentation management, and ad hoc administrative duties.Strong proficiency with Microsoft Outlook, Zoom, and O365Qualified candidates encouraged to apply!Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com. We look forward to working with you!Beacon Hill. Employing the Future (TM)