Full-Time Admin/Office Assistant

We are a local growing small contracting business in need of support. The ideal candidate for this position is reliable and is committed to excellence, consistently meeting deadlines, good customer relations, and the ability to communicate clearly.

Accounting/Administrative Assistant duties to include but not limited to the following:

Provide efficient and professional administrative support to the Service Manager and to the Accounting Manager.

Assist in planning and scheduling service calls when needed.

Produce required service reports to techs before they go on calls.

Answer all incoming phone calls.

Organizes and maintains filing system (on Google Drive) in computer as well as physical files.

Preparing and issuing billing, invoices, and keeping customer records current utilizing web-based portals.

Prepare and file General Excise Tax.

Prepare Certified Payroll reports.

Accounts Receivable & Accounts Payable data entry.

Communicate and resolve issues with clients and vendors, including follow-ups.

Prepare bank deposit slips and accurately post.

Maintain clients and vendors' files.

Minimum Qualification Requirements:

Knowledge of Microsoft Office (word & excel), PDF writers/readers 2024 computer literacy.

Must be able to communicate effectively verbally and in writing.

Must be able to meet deadlines.

Able to work independently with minimal supervision.

Knowledge of Accounting Software not necessary but helpful.

Organized, quick learner, and problem solver.