Part time Receptionist/Admin

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth workflow. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.

Responsibilities:

- Provide administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements

- Assist with project coordination by tracking deadlines, updating project files, and communicating with team members

- Perform general office management duties such as ordering supplies, maintaining office equipment, and coordinating maintenance requests

- Handle order entry and process invoices using Yardi, QuickBooks, or similar software

- Maintain organized filing systems for both physical and electronic documents

- Assist with clerical tasks such as data entry, photocopying, and scanning documents

- Serve as a personal assistant to executives by managing correspondence, drafting emails, and preparing reports

- Answer phone calls and greet visitors with professionalism and excellent phone etiquette

- Utilize Google Suite or similar tools to create spreadsheets, documents, and presentations

Experience:

- Proven experience as an Administrative Assistant or in a similar role

- Proficiency in using Microsoft applications

- Strong organizational skills with the ability to prioritize tasks effectively

- Experience in project coordination and managing multiple deadlines

- Knowledge of office management procedures and basic accounting principles

- Excellent attention to detail and accuracy in all work performed

- Proficient in using Google Suite or similar software for creating documents and spreadsheets

- Strong clerical skills including data entry, filing, and document management

If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply today to join our team as an Administrative Assistant!