Administrative Assistant for Fun Art Studio
Join Our Team at Alyce’s Art Studio, fine art drawing and painting classes for kids, teens, and adults since 2011.
Position: Administrative Assistant!
Are you ready to be the backbone of our creative haven? Alyce’s Art Studio is seeking an Administrative Assistant to drive our day-to-day operations and translate our artistic vision into reality. As the Administrative Assistant, you’ll play a pivotal role in shaping our studio's success by ensuring efficiency, fostering collaboration, and upholding our commitment to excellence.
Essential Skills:
Leadership: Lead by example, motivating and guiding our team towards shared goals.
Communication: Master the art of effective communication, both verbal and written, to keep everyone aligned.
Collaboration: Embrace teamwork and foster a collaborative environment where creativity thrives. Display confidence and competence in connecting with clients to meet their needs.
Critical Thinking: Analyze and prioritize tasks to ensure our projects align with our studio's overarching goals.
Project Management: Skillfully manage projects from inception to completion, ensuring smooth operations at every turn.
Requirements:
Familiarity with office management systems and procedures.
Willingness to learn class scheduling and billing software.
Excellent time management and multitasking abilities.
Keen attention to detail and problem-solving skills.
Strong written and verbal communication skills.
Organizational prowess and the ability to analyze information effectively.
Exemplary professionalism and a positive attitude.
Experience working in an after school environment a plus!
Responsibilities:
Handle administrative operations, including phone calls, emails, and scheduling.
Provide exceptional customer service by addressing parent inquiries and concerns promptly.
Maintain confidentiality while managing sensitive information.
Streamline administrative processes to improve efficiency.
Assist with intern management, training, and delegation of tasks.
Oversee studio organization and inventory management.
Support marketing efforts and event planning initiatives.
Execute accounting tasks and ensure financial accuracy.
Uphold professionalism in attire, relationships, and interactions with clients.
Strategies for Success:
Build strong relationships with students and parents to enhance retention.
Implement proactive problem-solving and resolution management techniques.
Work collaboratively to showcase student artwork and to ensure that it is meeting curriculum goals.
Engage in continuous improvement by soliciting feedback and implementing changes.
At Alyce’s Art Studio, we don't just create art; we create experiences. Join us in fostering creativity, building relationships, and making a difference in the lives of our students. If you're ready to embark on a rewarding journey as our Administrative Assistant, apply now and become a vital part of our vibrant artistic community!
Schedule:
Tuesday- Thursday: 11 am- 7 pm/ Saturday 8:30 am- 4 pm
Training; First 30 days of employment
Compensation:
$19 per hour for the first 30 days of training
$23-$24 per hour
Paid Breaks
Sick Pay
Paid day off for your birthday
After 1 year of employment: 1 week paid vacation & raise
To apply, please submit your resume detailing your educational background and relevant experience to alyce@alycesartstudio.com. Please refrain from making phone calls to the studio. We will reach out to candidates who meet the job criteria to arrange an interview.