Office Manager

We don’t teach drive, discipline, or organization; You need to walk in the door with it.

Please note: Applicants must provide a resume and cover letter to be considered. Specific cover letter questions are listed in the description below.

Do you desire to work with a team steeped in a culture of respect, learning, discovery, celebration, and collaboration? Are you ready to take the next steps in your personal and professional growth?

Duties and Responsibilities

Welcoming visitors/organizing visits. Oversee visitors to the office and ensure a friendly, personal experience.

Ensure peak operations for the organization and implement preventive measures for potential issues.

Implement policies and procedures, measure outcomes against standards, and improve operational flow.

Coordinate internal and external resources and cultivate relationships with vendors.

Respond to requests and questions about ALL office operations.

Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.

Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports.

Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.

Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested.

Booking meetings and handling scheduling (internal and external)

Putting on in-office events (parties, all hands, internal team building events)

Handling all mailing, shipping, packages, and deliveries

Ordering and maintaining office supplies: desks, chairs, pens, computers, large and small equipment.

Providing administrative support when needed

Onboarding new employees, ensuring smooth IT setup, employee retention

Managing the facilities: dealing with maintenance and building management, decorating, finding, and negotiating with contractors and suppliers, managing contracts and monthly bills

Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.

Payroll

Accounts receivables

Accounts payable

You will be assigned special projects—this will comprise most of your day. You will need to work independently, must be very good at self-organizing, staying on task, creating your own deadlines, and communicating your project developments and status to the team. This is a rare opportunity to join a strong, stable team in an accelerated growth period. In addition to your genuinely positive attitude, we are looking for the following skills and experience.

Qualifications

You should be a great communicator—expressiveness, personality, and professional tone are a must.

Have a strong advocacy for health, interest in food, and motivation to learn! We’re looking for someone who is self-motivated and dedicated to continual self-improvement.

Comfortable with spreadsheets & learning new software.

MUST be detail-oriented and thorough in your work—balancing swiftness with thoroughness will be the key to success in this position.

You should have a great eye for aesthetics and detail!

A person who instinctively thinks with a “how can I make your life easier?” mentality.

You will be driven by a need to make the most of your day, so you approach work with an idea to systematize and automate wherever possible—freeing you up for next-level thinking and work.

Would enjoy being part of a tight-knit team, who have great fun while also working diligently.

Requirements & Experience

Bachelor’s Degree (Required)

o Preferably in Business or a related field

Previous admin experience: 1-2 years (Required)

Strong Communication Skills (Required)

o Demonstrated strong interpersonal skills including dispute resolution.

o Highly developed communication skills appropriate for all business situations.

Organizational Skills (Required)

o Able to drive opportunity development and prioritize & manage multiple projects in an entrepreneurial, fast-paced environment.

Platforms: Microsoft Suite, Quickbooks, CRM (Customer Relations Management) & Inventory Management Systems, Monday.com (Preferred), Fishbowl (Preferred), HubSpot (Preferred)

If your resume is missing a couple of requirements, don’t worry! We want employees who want us. If you’re sure that you are the right fit for us, tell us why in your cover letter.

To apply, please submit a resume and write a cover letter. We would like you to describe why this position interests you. Please also include details of any hobbies or work (volunteer or paid) that you would like us to know about. We want to know YOU, not just where you've worked.

This position is full-time and will pay a competitive salary. We offer benefits including health insurance, paid vacation, and a retirement plan. We work Monday through Friday, and all work will take place at our NE Portland location.

You must have reliable transportation and be able to commute to our location in industrial NE Portland.

Summary

Job Title: Office Manager

Job Type: Full-time

Salary: $75,000 annually, DOE

Benefits:

401(k)

401(k) matching

Employee discount

Health insurance

Paid time off

Schedule:

Monday through Friday: 8AM to 5PM

Supplemental pay types:

Potential bonuses

Ability to commute/relocate:

Portland, OR: Reliably commute or planning to relocate before starting work