Project Administrator

Looking for a Project Administrator to work onsite on a large heavy civil construction project located in The Dalles, Oregon. Ideal candidate would be able to manage multiple tasks, strong attention to detail, and excellent prioritizing skills! This position concludes with the completion of the project and is anticipated to last 18 months.

Essential Job Accountabilities

Support Project Managers, Estimating Teams and Project Engineers with validation of Disadvantaged Business Enterprise (DBE) certifications and compliance documentation during the Project's Bidding Phase (Pre-award), including good faith efforts to comply with State and Federal requirements for DBE participation.

Support the project managers with attainment of DBE participation goals mandated in the prime contract.

Support the project team's documentation of the validation of DBE's commercially useful function requirements, DBE payment certifications, and Granite's good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.

Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured.

Assist project team with reviewing and updating Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs.

Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.

Assist with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process.

Assist with preparing extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment.

Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions.

Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.

Education and Work Experience

High School diploma or Equivalent required

BA or Associates Degree or equivalent experience preferred

0-2 years of experience in office administration preferred, construction administration preferred

Knowledge, Skills, and Abilities

Team player

Proficiency with MS Office products (Word, Excel, Outlook, etc.)

Excellent interpersonal, communication (verbal and written), and organizational skills

High attention to detail and accuracy

Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred

10 Key by touch

Basic understanding of IT hardware and software terminology

Able to learn new computer systems quickly

Basic understanding of cost tracking and controls principles

Working knowledge of construction equipment, materials, and terminology preferred

Ability to operate with all levels of staff

Willingness to take on additional tasks

Ability to work independently and prioritize multiple tasks under tight deadlines

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.